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Board of Directors Minutes 2009-2010 - Mike Mann, President

TWPOA Annual Board Meeting Minutes

March 7, 2010, 1:00 pm

Lake Anna Rescue Squad 

Mike Mann called the meeting to order.

Six Directors were present:  Mike Mann, Donna Bobbish, Dave Bolden, Bart Cameron, Cherish Dahm, and Jack Perrigo.

Two Directors were absent:  Jim Holland and Russ Smith.  No proxies were received: 

Approval of Agenda:

Mike Mann asked if there were any changes to the agenda.  Dave Bolden proposed a change to add a discussion on the subject of dogs running loose as he has received a number of complaints. A motion was made by Jack Perrigo and seconded by Bart Cameron to approve the agenda as amended.  The Agenda was approved unanimously.   

Approval of the Minutes from the January 10, 2010 Board Meeting  

Mike Mann asked if there were any changes to the January 10, 2010 Minutes.  No changes were proposed. A motion was made by Jack Perrigo and seconded by Donna Bobbish to approve the minutes. The January Minutes were approved unanimously. 

Reports: 

Treasurer’s Report:  Jack Perrigo reviewed the Budget Report as of 1 March 2010 and answered several questions.  In reviewing the Budget, Jack addressed the Boat Slip negative balance of $5740.58 and noted that that would eventually be positive as money is gained from the auction of slips during property sales.  Once paid off, funds from future auctions would be held in that line item for repair/improvements to the docks.  Jack stated that ten Lots have not paid their 2010 Annual Dues. Jack indicated that the one Lot, still delinquent in 2009 dues payment, he is optimistic that we will receive the back dues payment but it won’t be until this summer.  Jack stated that he would be sending letters of notification to the delinquent property owners advising them that they are late and need to pay their dues.    (Attachment A). 

A motion was made by Dave Bolden and seconded by Bart Cameron to approve the Treasurer’s Report.  The motion passed unanimously. 

Old Business: 

            A.  Election 2010 Update:  Dave Bolden stated that the 2010 ballots had been mailed out on March 4, 2010 and were due back no later than Wednesday, 31 March.  There were three individuals that received the required number of nominations.  Those three candidates appearing on the ballot are Dick Lear, Dave Bolden and Bob Wilson.  Ballots will be counted at the pavilion on Tuesday, April 6, 2010 at 10:00 am.  Results will be announced at the April 11, 2010 Transition Board meeting. 

New Business: 

            A.  Boat Slip Auction:  Larry Katz stated that there would be a boat slip auction following the meeting today.  Two Category I slips (#13 and #35) and four Category II slips (#25, #27, #29 and #30) were available for auction.  Larry also advised that Libby and Dave Sandridge along with Charles and Ryan Fernett were in attendance to participate in the auction.

            B.  Neighborhood Security:  Bart Cameron reviewed the number of incidents over the past several months that brought the issue to the forefront.  Numerous options and ideas were discussed.  A neighborhood watch was addressed, but had little support in that the Tara Woods community has a very small number of permanent residents.  Dave Bolden added that in several communities where he had resided the neighborhood watches started with a lot of enthusiasm but eventually collapsed for lack of participation.  The addition of street lights was mentioned but it was pointed out that the TWPOA community would have to pay for installation and electrical service.  Bart suggested that we use the Annual Meeting to invite the local sheriff’s department to provide a presentation on home security.  It was agreed that the Annual Meeting was the best time for the presentation.  Bart will make the contact and coordinate with the sheriff’s department.           

            C.  Dogs Running Loose:  Dave Bolden advised that he had received several complaints from residents concerning the issue of dogs running loose in the Tara Woods neighborhood.  Dave indicated that he had sent an e-mail to all residents and has drafted a newsletter article concerning the covenant’s requirement for dogs to be on a leash when off their owner’s property.  Dave also advised that he had contacted the Louisa County Animal Control Office and the Louisa County Attorney’s Office for information on local ordinances. Louisa County does have a leash law that is effective in the months of April, May and June only.  The Louisa County Attorney’s Office advised that there is an ordinance that specifies specific communities/subdivisions as requiring the use of leashes year round.  Although the community approved a covenant amendment in 2004 there was no action to place the community on the list.  After some discussion by the Board and members in attendance, Dave Bolden made a motion to submit a letter to the Louisa County Attorney’s Office requesting that Tara Woods subdivision be added to that specific ordinance.  Listing would enable the Louisa County Animal Control Office to enforce violations.  The motion was seconded by Cherish Dahm. The motion was approved unanimously. 

Committee Reports: 

            A.  Property Manager Report: Jack Perrigo advised that he had removed the gate at the marina entrance and was taking it to Ashland for repairs.  He indicated that if the repairs are unsuccessful a replacement gate would be expensive.  Jack also noted that his supply of gate entry cards was getting low and he was investigating sources where he could get the best deal.  Jack stated that he would be distributing fence rails to property owners whose rails required replacement.  Those owners would have thirty days in which to install the rails, after that time period the installation would be contracted out at owners expense.  

            B.  Architectural Committee:  Bart Cameron advised that there was nothing to report from the Architectural Committee. 

            C.  Safety Committee:  Donna Bobbish noted that she and Bob Wilson were working on a follow on briefing by agencies other that the local rescue and emergency squads.  It was agreed by all that the Annual Meeting would be an appropriate time to have such a presentation. 

Comments by the Membership: 

            Larry Katz asked if there was any update to the 2010 Reserve Study.  Jack Perrigo responded that he has to obtain three bids for the study which he was preparing to do..

Comments by the Board:   

            Bart Cameron raised the subject of the installation of Dry Fire Hydrants in the Tara Woods subdivision.  He indicated that it would improve the local firefighters ability to respond more effectively if the community had them as well as possibly lower homeowner insurance rates.  Larry Katz indicated that they had been looked at a number of years ago by previous Boards.  Larry went on to add that it would require four or five hydrants to cover the community and that property owner permission for access would be required.  After general discussion, it was decided that the subject would be added to the April 11, 2010 Board meeting.  Bart stated he would research requirements and specific information on a Dry Fire Hydrant system.  Members of the Board where ask to contact their homeowner insurance companies to determine the requirement to positively impact rates and to determine the approximate savings they would incur if the community had proximity to such a system. 

Mike Mann reminded everyone of our next meeting; Sunday, April 11, 2010, 12:00 pm at TWPOA pavilion. 

A motion was made by Jack Perrigo and seconded by Dave Bolden to adjourn the meeting.  Motion passed unanimously.

TWPOA Annual Board Meeting Minutes

January 10, 2010, 1:00

Lake Anna Rescue Squad (LARS)

Donna Bobbish called the meeting to order.

Six Directors were present:  Donna Bobbish, Dave Bolden, Bart Cameron, Jim Holland, Jack Perrigo and Russ Smith.

Two Directors were absent:  Mike Mann and Cherish Dahm.  No proxies were received: 

Approval of Agenda:

Donna Bobbish asked if there were any changes to the agenda.  No changes were proposed.  A motion was made by Dave Bolden and seconded by Jack Perrigo to approve the agenda.  The Agenda was approved unanimously. 

Community Safety Presentation by Lake Anna Rescue:

Donna Bobbish made some opening remarks reminding attendees of the tragic aircraft accident in early August 2009.  Donna then introduced Captain Kenny Bennett and 2^nd Lieutenant Kim Harrell of the Lake Anna Rescue Squad who made a presentation on emergency preparedness. 

Key points included:

-          Always call 911 wherever you are.  Calls will be routed to the correct rescue service.

-          If you witness an accident, do not attempt to render aid if by doing so you put yourself in danger.

-          Take a CPR and first aid course. (Check LARS website for schedule training events)

-          In our area, you should expect a minimum of ten minutes before help will arrive and most likely a 30 minute delay.

-          Have Benadryl at home for allergic reactions. 

-          Strokes, hardest to detect.  Emergency personnel will need to know when the victim had their last normal response/activity.  One hour (Golden Hour) was emphasized as critical for emergency medical treatment.  Three hours is the maximum after which more serious after effects might be expected and long rehab periods necessary.

-          LARS will notify Donna Bobbish as to the time and date of their next scheduled training classes.  Information will be promulgated by e-mail, publication on the TWPOA website and included in the community newsletter if timing is appropriate.

Approval of the Minutes from the October 11, 2009 Board Meeting

Donna Bobbish asked if there were any changes to the October 11, 2009 Minutes.  No changes were proposed. A motion was made by Jack Perrigo and seconded by Dave Bolden to approve the minutes. The October Minutes were approved unanimously.

Reports:

Treasurer’s Report:  Jack Perrigo reviewed the 2009 Year End Budget Report and answered several questions.  There is one Lot, still delinquent in 2009 dues payment.  Jack has advised the Title company that the dues is delinquent.  Jack anticipates that a seller’s package will be requested and that the back dues payment will be received in the near future.  (Attachment A).

A motion was made by Bart Cameron and seconded by Dave Bolden to approve the End of Year Treasurer’s Report.  The motion passed unanimously.

Old Business:

            A.  Boat Slip Management Committee Charter Amendment: Scott Perkins reviewed the language changes to the Committee Charter and discussed the rational for the amended wording as previously discussed at the October 11, 2009 Board of Director’s Meeting.

A motion was made by Dave Bolden and seconded by Donna Bobbish to approve the amended charter.  The motion passed with five votes in favor and Jim Holland abstaining.  A copy of the amended Boat Slip Management Committee Charter is attached. (Attachment B)

            B.  TWPOA Boat Slip Registry Form:  Dave Bolden explained the purpose and need for the form.  He assured everyone that the reason for the form was to protect the interest of those property owners that were assigned slips at the TWPOA Marina.  The information provided would be used by the Property Manager to ensure authorized usage of slips.

Dave further indicated that this year there would be a separate mailing (Not included with the dues notification letter) to only those owners who did not have a form on file.  Those owners that had previously filed will not receive a notice.  If information has changed over the course of the year, owners that have a form on file are asked to submit their updated information.

New Business:

            A. TWPOA 2010 Budget:  Jack Perrigo presented the proposed 2010 Budget and reviewed each line item.  The 2010 Budget is based on an annual association dues of $370/lot as previously discussed and approved at the October 11, 2009 Board meeting.

A motion was made by Russ Smith and seconded by Jim Holland to approve the 2010 Budget as presented.  The motion passed unanimously.  (See Attachment C)

            B.  Election Schedule:  Dave Bolden provided copies of the proposed Election Schedule for 2010.  As indicated on the schedule the nomination packages will be mailed January 22.  There are

three Director’s positions to be filled.  The three year terms currently held by Mike Mann and Dave Bolden expire this year as well as the one year term that has remained vacant during 2009.

A motion was made by Donna Bobbish and seconded by Dave Bolden to approve the Election Schedule for 2010.  The motion passed unanimously.  (See Attachment D)

            C.  TWPOA Committee Recommendations for 2010:  Dave Bolden provided copies of the recommended Committee List for 2010 and noted that the Boat Slip Management Committee would need a new member appointed to fill the vacant position due to his departure.  Dave also noted that the Boat Slip Rebuilding Committee had been moved to the inactive list since the reconfiguration of the Marina had been completed.  Donna Bobbish pointed out that the new Safety Committee had been omitted.  Dave acknowledged the oversight and stated he would make the necessary correction.

A motion was made by Jack Perrigo and seconded by Russ Smith to approve the Committee List for 2010 as amended.  The motion passed unanimously.  (Attachment E)

            D. Boat Slip Management Committee Fee Recommendations for 2010:  Dave Bolden, speaking for the Boat Slip Management Committee recommended to the Board that the minimum bid fees be kept the same as the previous year, 2009.

                                    Category I                   $500

                                    Category II                 $300

                                    Category III                $100

It was noted that in 2009, a total of $1800 had been gained in the auction of three Category I slips.

A motion was made by Russ Smith and seconded by Dave Bolden to approve the recommended frees for 2010.  The motion passed unanimously.

Committee Reports:

            A.  Property Manager Report: Jack Perrigo provided copies of the Reserve Study Summary for 2009.  (Attachment F).  It was noted that the 2010 Reserve Study would be done by a professional engineering firm as approved at the October 11, 2009 Board meeting.  Jack indicated that he intended to obtain three estimates and that the start date would be dependent upon availability with a goal of completion before the end of the current year.  Jack estimated that the cost of the study would run about $3000.

Jack also addressed the requirement that the Marina entry gate must be fixed or replaced.  He is looking at options for repair as well as a replacement type gate.

            B.  Architectural Committee:  Bart Cameron advised that he had approved two recent requests that he had received.  Lot 56 requested approval for an addition that required a waiver for setback and Lot 11 requested approval to build a garage.

            C.  Safety Committee:  Donna Bobbish noted that the Committee’s intent was to gather and publish helpful information that could be used in cases of emergency.  Once the information has been collected the completed package would be provided to each Tara Woods household.

Comments by the Membership:  Scott Perkins noted that the telephone company had run above ground cables several months ago and has not buried them as of January 10, 2010.  The above ground cable run presents a safety hazard.  Scott stated that he had contacted the phone company and they advised that the situation had fallen thru the cracks and they would be back to correct the problem.

Bob Wilson, a new member to the Tara Woods community, made the observation that it seemed as if very few home owners attended the Board meetings.  Dave Bolden pointed out that several of the members that routinely attend the meeting happened to be out of town at the time.  Other members of the Board commented that a larger community attendance was most desirable.

Comments by the Board:  None

Donna Bobbish reminded everyone of our next meeting; Sunday, March 7, 2010, 1:00 pm at LARS

A motion was made by Dave Bolden and seconded by Russ Smith to adjourn the meeting.  Motion passed unanimously.

TWPOA Annual Board Meeting Minutes

October 11, 2009, 12:00 pm

TWPOA Pavilion 

Mike Mann called the meeting to order.

Five Directors were present:  Mike Mann, Donna Bobbish, Jack Perrigo, Jim Holland, and Russ Smith. Three Directors were absent: Dave Bolden, Bart Cameron and Cherish Dahm. 

One proxy was received:  Dave Bolden gave his proxy to Mike Mann.

Approval of Agenda:

Mike Mann asked if there were any changes to the agenda.  One change was proposed to add discussion on the Reserve Study scheduled for next year.  Agenda was approved unanimously. 

Approve Minutes from the June 14, 2009 Board Meeting:

Mike Mann asked if there were any changes to the June 14, 2009 Minutes.  Donna Bobbish made a motion to approve the minutes, Russell Smith seconded the motion. The June Minutes were approved unanimously.

Minutes for the August 9, 2009 Board Meeting:

The August 9, 2009 Board Meeting was cancelled due to the tragic aircraft accident immediately preceding the meeting.

Reports:

Treasurer’s Report:  (See Attachment A).  Total receipts as of October 5, 2009 are $30,311.48.  There are still two lots that have not paid their dues.  One lot is sold and we anticipate getting the dues at settlement.  The other lot is for sale and will probably go to foreclosure.  As a result we do not anticipate getting the dues in the near term.  We will place a lien on the property before March 1, 2010.

Disbursements Total is $22,207.05.   The largest categories are Boat Slip Reconfiguration ($7,540.58), Fence ($3,903.26), and Board Expense ($3,496.93).

The operating fund balance is $18,317.96 and the Capital/Reserve fund balance is $61,976.21.  Total Fund balance is $80,294.17.

A motion was made by Donna Bobbish and seconded by Russell Smith to approve the Treasurer’s Report.  Motion passed unanimously.

Old Business:

            A.  Status of Marina Reconfiguration plan: Nothing new to report.

            B.  Boat Slip Management Committee Exception to the Rule:  Larry Katz  indicated that no exception was required at this time.

            C.  Boat Slip Management Committee Charter Amendment:  Larry Katz discussed changes to the Boat Slip Management Committee Charter and will email new proposed language to the board.

            D.  Marina Slip Assignment/TWPOA Boat Registry Form: No report was available as Dave Bolden could not attend the meeting.

New Business:

            A. Third Boat Slip Auction Sunday, 11 October 2009:  Scott Perkins stated that Bob Wilson (lot 23) was the only auction participant.  Mr. Wilson bid for a Category I slip.  His Category II slip will be available at the next auction and he is now assigned Slip 36.

            B.  Community Safety:  Mike Mann talked about the August 11^th plane crash.  He suggested that we have Lake Anna Rescue talk about safety, first aid supplies we should all have, and CPR.  In addition, we should have a list of emergency Doctors and facilities around the lake.  A committee was set up to address this.  Donna Bobbish and Bob Wilson volunteered.

            C. 2010 Reserve Study:  Jack Perrigo proposed that we do next years required reserve study “in-house”.  We would use the 2005 study as a base and obtain cost estimates on the boat slips and the pavilion – the two largest capital assets.  We would add an inflation factor to the remaining categories.  In 2015, we would hire a licensed engineering firm to do the reserve study. 

A motion was made by Jack Perrigo and seconded by Jim Holland  to do the reserve study “in house”.  The Motion did not pass.  Jack Perrigo and Jim Holland voted in favor of the motion and Mike Mann, Russell Smith and Donna Bobbish voted against.

A motion was made by Russell Smith and seconded by Donna Bobbish to have the 2010 Reserve Study done by a professional Engineering firm.  The motion passed with three votes in favor–Russell Smith, Donna Bobbish, and Mike Mann.  Jim Holland and Jack Perrigo voted against.

There was a discussion about including the fence in the reserve study.  The last reserve study did not include the fence because it is not considered TWPOA property by the engineer.  Jim Holland motioned to exclude the fence from the Reserve Study, but to conduct a separate assessment of the fence condition.  Jack Perrigo seconded the motion.  The motion passed with Jack Perrigo voting against the motion.

There was a subsequent discussion on getting an assessment of the fence.  The membership, according the fence survey, decided that TWPOA would buy the materials and the membership is responsible for installing the replacement materials.  The dues were raised from $320 per year to $370 specifically to fund this effort.  Many of the rails have been replaced, but recent evidence suggests that the posts may be an emerging issue.  Jack Perrigo, as Property Manager was asked to assess whether or not a change is needed to the current program beyond simply shifting the balance between rails and posts.

Committee Reports:

            A.  Property Manager Report:  Jack Perrigo talked about the gate.  Currently the wear strips on the gate have failed.  This cause’s erratic operation was the gate and open and then reverse itself.  Consequently,   the gate is left open.  The original contractor we used to install and service the gate is no longer in business.  We are in the process of finding another contractor to work on the gate.  It may be necessary to replace the gate if a source for new wear strips cannot be found.

            B.  July 4^th Parade and Picnic: Maryhelen Perrigo said that we spent $436.59 and collected $210.00 from non member food sales.  Our net cost for the event is $236.59.

            C.  Architectural Committee:  No new comments to report.

Comments by the Membership:  Larry Katz visited the Filippi family and they said “Hi” to all.

Comments by the Board:  Jack Perrigo thanked the following members for their contributions:  Wards for bring hot dogs to the 4^th July, Neubauer/McIntyer for purchasing and replacing the swimming area rope,  Dick Lear for helping to build the finger extensions for the slip reconfiguration and also maintaining the webpage, Harmel Sabourin  trimmed trees at the pavilion and plowed the beach area,  Anne Fernandez publishes the news letter, and Maryhelen Perrigo and Nancy Lear do all the work needed for our 4^th of July event.

Mike Mann reminded everyone of our next meeting, Sunday, January 10, 1:00 pm at LARS

TWPOA Annual Board Meeting Minutes

June 14, 2009, 12:00 pm

TWPOA Pavilion

Mike Mann called the meeting to order.

 Six Directors were present:  Mike Mann, Donna Bobbish, Dave Bolden, Bart Cameron,

Jim Holland, and Cherish Dahm.  Jack Perrigo and Russ Smith were absent. 

 Jack Perrigo provided a proxy for Mike Mann: 

.Approval of Agenda:

Mike Mann asked if there were any changes to the agenda.  No changes were proposed.  Agenda was approved unanimously. 

Approve Minutes from the April 5, 2009 Board Meeting and the Annual Meeting May 16, 2009:

Mike Mann asked if there were any changes to the April 5, 2009 Minutes.  No changes were proposed. The April 5^th Minutes were approved unanimously.

Mike Mann asked if there were any changes to the May 16, 2009 Minutes.  No changes were proposed. The May 16^th Minutes were approved unanimously.

Reports:

Treasurer’s Report:  In Jack Perrigo absence, Mike Mann reviewed the Association Budget Report as of May 3, 2009.  The dues collected were $27,380 with 2 member’s dues still unpaid.  Mike noted Jack’s recommendation that the annual meeting, picnic and July Fourth budget categories be merge into a single line item for the 4^th of July TWPOA event.  No vote was needed being within the Treasurer’s budgetary discretion, however all directors present agreed unanimously for the merger.  Jack had also noted that Pavilion mowing had cost $200 and that Donation to the LACA fireworks was $100.  Of particular note, Mike Mann recognized Dick Lear in negotiating a 2 year web page contract for $200; a 50% savings for the Association. (See Attachment A).

Old Business:

            A.  Status of Marina Reconfiguration plan: The marina reconfiguration work is nearing completion.  The marina is completely usable

            B.  Gift for Departing Board Member:  A motion was made by Mike Mann and seconded by Dave Bolden to present the departing director, Mike Miller a gift certificate of $50.  The motion passed unanimously.

            C.  Marina Slip Assignment/TWPOA Boat Registry Form:  Dave Bolden commented that there had not been a good response to the requirement for property owners assigned slips at the marine to submit a Boat Registry Form.  Slightly less that 50% of the assigned property owners had submitted their form.  Some discussion ensued as to why property owners were reluctant to submit the forms.  It was reiterated that the purpose of the form was to protect each property owner’s use of the assigned slip.  Without knowing the requested information there is no way to determine if someone was moored in the wrong slip.  Forms are available on the TWPOA website and will be made available at the July 4^th picnic.  Forms should be forwarded to the BSMC.

New Business:

Third Auction Date:  Larry Katz took the opportunity to combine his report on the results of the second auction, a proposed amendment to the Boat Slip Management Committee Charter and a date for the third auction into one presentation.  Larry submitted that the auctions results were somewhat disappointing.  That only two of the new Category I slips had been bid on at the first auction, that no one showed up for the second auction, and the third auction would probably be scheduled for the fall, before the October Board meeting.  Larry also addressed the two in-Category slip reassignments that had occurred between the first and second auction.  Jim Holland queried the reason for the moves and was provided with the explanation that each reassignment was within the same category and had been requested by the owners because their boat could not fit within or maneuver safely in their previously assigned slip.

Larry then addressed an “Exception to the Rule” that the Committee had considered.  He explained this was the result of the potential sale of Lot 23 which is due to go to settlement on 30 June. Currently Lot 23 is assigned a category II slip and there are no Category III slips available.  According to the BSMC Charter the current slip assigned would go into Association inventory and be available for auction.  The new owner would then be assigned a Category III slip pending the results of the auction. The BSMC proposed, as an exception to the rule, the new owner of Lot 23 would be permitted to use the Category II slip that had been assigned until a Category III slip became available, at which time the Category II slip will be auctioned and the new owner will have an opportunity to bid for it.  .

Larry then presented a proposed amendment to the BSMC Charter.  “A successful bidder whose property is sold and goes to settlement within one year of the auction date will be permitted to transfer the new boat slip assigned to the buyer.  No extension of the one year-to-settlement will be given.”  After some discussion there was an unresolved issue regarding whether the rights of the bidder to assign their slip to a purchaser or whether this was an Association right. Mike Mann made a motion to approve the concept of the proposed changes and was seconded by Dave Bolden.  The motion passed with four in favor and Jim Holland and Mike Mann opposed.  Mike Mann directed Donna Bobbish and the BSMC to resolve the wording of the rights and present a specific revised proposal to the Board at the August 9, 2009 Board meeting.

Committee Reports:

            A.  Property Manager Report: Jack Perrigo provided by e-mail that he had sent out several e-mails regarding mowing of certain lots.  He had one lot to check but was confident that mowing issues had been resolved.

            B.  July 4^th Parade and Picnic: Neither Maryhelen Perrigo or Nancy Lear was present.  Dave Bolden provided the following information retrieved from prior e-mails concerning the event:

“TWPOA 4th of July Parade & Picnic

The Tara Woods 4th of July parade is also scheduled for Saturday, 4 July. Tara Woods will hold a parade with floats. Please line up your float at 11:00am for a Noon start at the Perrigo's field (191 Burruss Mill Rd). The theme is "This is YOUR America". Please call or email Maryhelen or Nancy at 540-894-9919 if you plan to have a float in the parade. A picnic will immediately follow the parade at the Pavilion. We will have hotdogs, hamburgers, potato salad, beans and dessert. The food is free for association members and guest are charged $2.00.

I am surprised that someone thought we ran out of hotdogs.  I know that happened in 2007.  We had bought about 60 hotdogs and last year we increased that to around 100.  As I recall, we only had a few hotdogs left over.  I will buy more this year to make sure we don't run out.

The 4th of July fireworks display at Lake Anna this year is scheduled for Saturday, July 4th.  Inclement weather will likely result in a delay of the fireworks until Saturday, July 11th.  As in the past, the fireworks will be set off on Dike #2, which most of you know, is located south east of Tara Woods.  For those people wishing to view the fireworks from a boat on the public side, here is a recommendation:  Proceed south east past Dike #2 to an area north east of the viewing area to anchor your boat.  The most crowded anchorage area has historically been north and west of Dike #2.  Once the fireworks display is over, boat drivers typically rush out of the area to the North West. We recommend you wait an hour or more after the display is over to depart the area.  That way you won't get caught up in what has become a very dangerous marine situation over the past few years.  One Tara Woods resident recently said it was one of the scariest situations he had ever been in on the water when he attempted to leave the area with everyone else. 

Maryhelen”

Comments by the Membership:  None

Comments by the Board:  None

Mike Mann reminded everyone of our next meeting, Sunday, August 9, 2009, 12:00 pm at TWPOA pavilion

A motion was made by Bart Cameron and seconded by Cherish Dahm to adjourn the meeting.  Motion passed unanimously.

TWPOA Board Meeting Minutes

April 5, 2009, 1:00 pm

Lake Anna Rescue Squad

Mike Mann, called the meeting to order.

Four Directors were present:  Mike Mann, Jack Perrigo, Bart Cameron, and Cherish Dahm. Dave Bolden, Jim Holland, Mike Miller and Russ Smith were absent.

1 proxy was received:  Dave Bolden gave his proxy to Mike Mann 

Approval of Agenda:

The agenda was revised. New Business was put before the Old Business to ensure a quorum for the meeting.  A motion was made by Cherish Dahm and seconded by Jack Perrigo to approve the revised agenda.  Motion passed unanimously.  Donna Bobbish, newly elected to the Board was seated.

Approval of Minutes from the March 8, 2009 Board Meeting:

March 8, 2009 Minutes were approved by unanimous consent without change.

Reports:

Treasurer’s Report:

Jack Perrigo reviewed the Association Budget Report as of April 1, 2009.  The dues collected were $27,010 with 5 member’s dues unpaid.  We received one member’s dues after April 1^st, so there are 4 member’s dues still outstanding.  Paid items:  insurance $2,384, Property Manager $250, Board Expenses $2,923.13 (about $2,300 for directors fees).  Total income is $27,148.89 and expenses are $7,040.22.  The operating fund balance is $30,322.20 and the Capital/Reserve balance is $60.944.74 and the two combined is $91,266.94 (total funds).

The Treasurer’s report was approved by unanimous consent.

New Business:

Election Results 2009:  Four people were running for 5 spaces.  16 of 77 members were not eligible to vote because their dues were outstanding.  Of the 61 members remaining, 40 members voted.  Bart Cameron, Jim Holland and Russell Smith are returning directors and Donna Bobbish is a new director.  Russell Smith’s term is for two years all others are for three years. 

Officers Election:

Treasurer:  Mike Mann nominated Jack Perrigo and Cherish Dahm seconded the nomination.  Jack was elected Treasure with Jack abstaining.

Secretary:  Donna Bobbish nominated Dave Bolden and Jack Perrigo seconded the nomination.  Dave was elected Secretary unanimously.

Vice President:  Mike Mann nominated Donna Bobbish and Bart Cameron Seconded the nomination.  Donna was elected Vice President unanimously.

President:  Cherish Dahm nominated Mike Mann and Jack Perrigo seconded the nomination.  Mike was elected President unanimously.

The ninth Director’s position will remain open.  Since there was no one running for the ninth Director position, the board decided not to appoint someone.  In the past, we appointed from candidates who ran for election, but in this case we don’t have anyone.

Meeting Schedule for 2009-2010:  Maryhelen Perrigo, sitting in for Dave Bolden, Secretary, presented the draft meeting schedule for the coming year.

The proposed schedule was amended.  All meetings will be held at noon except for the two meetings at Lake Anna Rescue Squad (January and March)  since an earlier meeting would conflict with the church session.  A motion was made by Jack Perrigo and seconded by Cherish Dahm to approve the 2009-2010 meeting schedule as amended (Attachment B).  The motion passed unanimously.

Old Business:

Boat Slip Management Committee:  Larry Katz presented the Charter for the Boat Slip Management Committee with changed as directed by the Board at the March meeting.  He emphasized that pre-registration will be only to decide if there will be an auction.  If no one, within 24 hours of the auction is interested, then there is no need to convene an auction and it will be cancelled.

A second change to the Charter was proposed.  “When a lot is sold, the new owner is assigned a category III slip.  If no one bids on the slip previously assigned to the lot, then it goes into inventory to be auctioned later. A seller can bid to retain the slip for the new owner.”  A motion was made by Mike Mann and seconded by Jack Perrigo to approve the amended Charter (Attachment C).  The motion passed unanimously. 

Boat Slip Rebuilding Committee Status:  Jack Perrigo reviewed the status of obtaining required permits and awarding of the contract.  Jack stated that Tara Woods now has a building permit to reconfigure the docks.  Jack and Josh have removed the 3 fingers that needed to be taken down and they also pulled 6 posts.

The contractor bid $3,500 for 15 pole removals and 16 installs.  Since we already pulled 6 posts, Jack asked the contractor to re-price the bid for 8 removals.  In addition the contractor was asked to price 22 installs versus 36 installs.  With 22 installs, most of the slips would be usable immediately after the contractor installs the new posts.  With 36 installs, all of the slips would be usable.  The total price (contractor and self help) for 22 installs and 8 removals is $5,400.  The total price (contractor and a smaller self help) for 36 install and 8 removals is $7,600.   Jack Perrigo Motioned to hire the contractor to install 36 poles and remove 8 old poles- total cost $7,600.00.  Mike Mann seconded the motion.  Bart Cameron, Donna Bobbish, and Cherish Dahm voted to approve the motion.  Jack and Mike voted against the motion.  The motion passed with 3 votes in favor and 2 against.

Directors sign “Action without Meeting Form:  Maryhelen Perrigo indicated the form would be available at the conclusion of today’s meeting.  Directors please see her prior to departure.

Committee Reports:

Property Manager:  Jack Perrigo stated he had talked to the property owner who has a shed.  The property owner agreed to remove the shed.  He just needed some time to do it.  The issue is considered resolved.  Jack and Josh have installed about of third of the bolts and hurricane brackets at the pavilion.  There is a volunteer work day for spreading mulch on April 18^th – rain date April 25^th.  

Architectural  Review Committee:  Bart Cameron approved re-siding for Dave Bolden’s house (Lot 52).  Bart also addressed the registration with the Association of a construction project for a boat house for Lot 51, indicating that the Association does not have design standards for docks and dock improvements.  He further indicated that the Association had no objections to its construction, given approval by both the Dominion Virginia Power Company and Louisa County.

Comments by the Membership:  None

Comments by the Board:  None

Mike Mann reminded everyone of our next meeting, the Annual Meeting , Saturday, May 16, 2009, 10:00am at the pavilion.

            A motion was made by  Jack Perrigo seconded by  Cherish Dahm to adjourn the meeting.  Motion passed unanimously.

Board of Directors Minutes 2008-2009 - Mike Mann, President

TWPOA Board Meeting Minutes

March 8, 2009, 1:00 pm

Lake Anna Rescue Squad

Mike Mann, called the meeting to order.

Seven Directors were present:  Mike Mann, Dave Bolden, Jack Perrigo, Bart Cameron, Cherish Dahm, and Jim Holland. Mike Miller and Russ Smith were absent.

Approval of Agenda:

A motion was made by Bart Cameron and seconded by Jack Perrigo to approve the agenda.  Motion passed unanimously.

Approval of Minutes from the January 11, 2009 Board Meeting:

A motion was made by Cherish Dahm and seconded by Jack Perrigo to approve the Minutes of the January 11, 2009 meeting.  Motion passed unanimously. 

Reports:

Treasurer’s Report:

Jack Perrigo reviewed the Association Budget Report as of March 1, 2009 and answered several questions concerning entries and expenditures.  (See attachment A).  Jack stated that there were nine lots that had not paid their annual dues.  He indicated that this was the highest percentage of non-payment that he could remember.  Jack discussed requirements and procedures for non-payment of dues.  Mike Mann commented that we need follow the Associations rules.

Jack advised of POAVA’s requirement that home owner associations have a Fidelity Bond.  He added that such a Bond was fairly expensive.  After considerable discussion as to the size of the bond and cost, it was generally agreed that we, TWPOA, could not violate the law. A motion was made by Jack Perrigo and seconded by Bart Cameron to purchase a Fidelity Bond in the amount of $25,000 for a fee not to exceed $175.  The motion passed with five votes for and Jim Holland abstaining.

A motion was made by Cherish Dahm and seconded by Bart Cameron to approve the Treasurer’s Report.  Motion passed unanimously.

Old Business:

Election Schedule 2009 update:  Dave Bolden provided a status of the 2009 Election Schedule.  That the ballots had been mailed out on March 3, 2009 and were due back to the Secretary by Friday, March 27, 2009.  He further stated that ballots would be counted by the Election Committee on Monday, March 30, 2009 at the TWPOA pavilion starting at 10:00 am.

Boat Slip Management Committee:  Larry Katz presented the Report of the Committee’s efforts and reviewed the recommendations of the Committee.  The report had been previously sent to the Board by E-mail and is posted on our website for general knowledge.  Jim Holland raised the question of why the proposed Transfer Fee (two qualified members agreeing to exchange their assigned slips on a permanent basis) was so high.  Larry Katz pointed out that the $200 fee was a recommendation to the Board and we needed to keep cost recovery in mind.

After considerable discussion, a motion was made by Jack Perrigo to set the Transfer Fee at $50 and seconded by Jim Holland.  Motion passed unanimously.

Jim Holland questioned why those people who intended to bid at an auction were required to notify the Boat Slip Management Committee ahead of time.  Following discussion on the matter, it was the general consensus of the Board that the requirement was unnecessary.  The Committee was directed to delete that requirement.  Mike Mann further directed the Committee to provide a charter for the Committee based on the recommendations in their report and the directed changes.  That the charter should include recommendation on how any extra slips could be utilized to benefit the Association. The Charter was due back to the Board at the next meeting, April 5, 2009 for final vote.

A motion was made by Jack Perrigo and seconded by Dave Bolden to accept the Boat Slip Management Committee Report as amended.  The motion passed with five votes for and Jim Holland abstaining.

A motion was made by Mike Mann and seconded by Jack Perrigo to set the minimum bid for 2009 auctions as recommended by the Committee.  $500 for Category I, $300 for Category II and $100 for Category III bids. Motion passed unanimously.

Boat Slip Rebuilding Committee Status:  Jack Perrigo reviewed the status of obtaining required permits and awarding of the contract.  Jack stated that he had met with George O’Connell and obtained agreement as long as the Louisa County had no objection to our proposed reconfiguration.  Jack was scheduled to meet with the county inspectors on Monday, March 9, 2009 to review our proposal.  A motion was made by Dave Bolden and seconded by Jack Perrigo to allow up to $300 for the purchase of materials needed to number the boat slips.  The motion passed unanimously.

Revised 2009 Budget:    Jack Perrigo noted that the corrected 2009 Budget had been submitted after the January meeting and was included in those minutes

New Business:

Boat Registration Form:  Dave Bolden advised that the Boat Registration Forms had been mailed out to all owners with the Annual Dues letter.  He requested that The Treasurer  provide the Boat Slip Management Committee with copies for there file.  Jack agreed.  Dick Lear agreed to post a .jpg copy of the form on the TWPOA website so that members could print it out and mail in the registration.

Spring 09 Newsletter:  Dave Bolden indicated he had been in contact with Anne Fernandez who provided the date of March 23, 2009 as the deadline for the Spring Newsletter.  Mike Mann commented that input to the newsletter was open to the membership, not just the Board. 

Committee Reports:

Property Manager:  Jack Perrigo stated that he has had one complaint from a property owner regarding a free standing shed.  Jack indicated he would be looking into that this coming week to see if it complied with the TWPOA Covenants.

Architectural Review Committee:  Bart Cameron reported that there were no items requiring committee action.  He also stated that he had met with Dick Dickens and that Dick had turned over the Association files to him.

Comments by the Membership:  None

Comments by the Board:  Jim Holland requested that location of the April 5, 2009 meeting be changed from LARS to the pavilion.  Due to time constraints on notification that request could not be honored.

Mike Mann reminded everyone of our next meeting, Sunday, April 5, 2009, 1:00 pm at LARS.

            A motion was made by Dave Bolden seconded by Jack Perrigo to adjourn the meeting.  Motion passed unanimously.

TWPOA Board Meeting Minutes

January 11, 2009, 1:00 pm

Lake Anna Rescue Squad

Mike Mann, called the meeting to order.  Mike noted that Dick Dickens had submitted his resignation from the Board effective January 6, 2009.

Seven Directors were present:  Mike Mann, Dave Bolden, Jack Perrigo, Cherish Dahm and Mike Miller, Bart Cameron, and Jim Holland .

One proxy is on file:  Russ Smith gave his proxy to Mike Mann. 

The following item was added to the agenda:

            1.  Memorial Donation for Sue Dickens

            A motion was made by Jack Perrigo and seconded by Bart Cameron to approve the addition to the agenda.  Motion passed unanimously.

 Approval of Agenda:

 A motion was made by Bart Cameron and seconded by Mike Miller to approve the agenda as amended.  Motion passed unanimously.

 Approval of Minutes from the October 12, 2008 Board Meeting:

 A motion was made by Jack Perrigo and seconded by Bart Cameron to approve the Minutes of the October 12, 2008 meeting.  Motion passed unanimously. 

 Reports:

 Treasurer’s Report:

 Jack Perrigo reviewed the Association 2008 Budget Report as of December 31, 2008 and his proposed 2009 Budget.  (See attachment A)

 Jack commented that the 2009 contribution to the Reserve Fund would be $1700 less since we essentially restart the clock on the re-decking of the piers and roofing of the pavilion.  Jack further indicated that with this reduction to the Reserve Fund the Board should consider reducing the Annual Dues by $20.

             Mike Mann commented that the cost of the pavilion re-roofing should have come from the Reserve Fund rather that Operating Cost and that we should keep the Reserve Fund clear of Operating Cost.  He also mentioned that a new Reserve Study will be required in 2010 and that we should avoid

Base lining the reserve requirement without the new study.  Larry Katz noted that the 2009 proposed budget does not include $6,000 for boat slip reconfiguration that was approved at the October meeting and should be added.  Jack stated that he would revise the budget accordingly.

There was extensive discussion on the proposal to reduce the dues.  The arguments against reducing the dues centered on the uncertainty concerning the revenue that will be generated by the auction of the new boat slips.  After considerable discussion, a motion was made by Jack Perrigo and seconded by Jim Holland to reduce the Annual Dues by $20.  The motion did not pass; three votes in favor (Jack Perrigo, Jim Holland and Cherish Dahm) and five votes against (Mike Mann, Mike Miller, Bart Cameron, Dave Bolden and Russ Smith’s proxy). The dues will remain at $370 for the coming year.

A motion was made by Bart Cameron and seconded by Mike Miller to amend the Treasurer’s Report as discussed and approve the 2009 Budget.  The motion passed unanimously. 

Old Business:

 Election Schedule 2009:  Dave Bolden presented the proposed 2009 Election Schedule

Mail Nomination Ballots:                                            January 23, 2009  (Friday)

Nomination Deadline:                                                 February 23, 2009  (Monday)

Notify Nominees:                                                       February 24, 2009  (Tuesday)

 (All dues back NLT 1 March)

Send out Ballots:                                                        March 3, 2009  (Tuesday)

Deadline for returning Ballots:                                   March 26, 2009  (Thursday)

Count Ballots:                                                             March 30, 2009  (Monday)

Transition Board Meeting:                                          April 5, 20099  (Sunday)

Annual Meeting:                                                         May 16, 2009  (Saturday)

Dave Bolden noted that in view of Dick Dickens resignation, that five Director position would be required during the upcoming election. 

A motion was made by Dave Bolden and seconded by Bart Cameron to approve the 2009 Election Schedule. The motion passed unanimously.

Boat Slip Management Committee Appointments:  Mike Mann reviewed the recommendations of the previous Boat Slip Management Committee as found in the August 2008 minutes.  Mike emphasized the importance of the “Committee” and stressed that its primary function was to manage the Associations marina assets.  Tasking for the “Committee” included the maintenance of a file for Boat Slip Registry Forms submitted by property owners that are assigned slips at the marina; the conduct of an auction process whereby the new slips would be equitably assigned and vacated slip reassigned; the “Committee’s” authority to reassign slips within a category when required and the requirement of the “Committee” to make recommendations to the Board for Board approval.  Mike noted that the call for volunteers to comprise the “Committee” resulted in only three members coming forward.  Mike then recommended that these volunteers, Scott Perkins, Larry Katz and Dave Bolden be appointed to the “Committee”.

A motion was made by Jack Perrigo and seconded by Bart Cameron to approve the appointment of Larry Katz, Scott Perkins and Dave Bolden to the Boat Slip Management Committee. The motion passed unanimously.

Larry Katz noted that the Boat Slip Management Committee, as designated above, had previously met to discuss their tasking.  Larry provided an over view of that meeting to the Board and attendees.  Mike Mann acknowledged the initial efforts of the newly appointed committee and requested that they return to the March 8, 2009 meeting with a documented plan of action which would then be published to the community once approved by the Board.

TWPOA Committee Recommendations:  At the October meeting, Dave Bolden was asked to review the status of existing committee structure within our community and make appropriate recommendations as to their continued usefulness.  Dave stated that over the years certain committees had fulfilled their usefulness and at this point in the life of the community were no longer necessary.

Dave recommended that the following committees be dropped:

                        Planning and Program

                        Waterways, Shoreline, Safety and Environmental

                        Annual Picnic

                        Beautification and Community Improvement

Dave provided a list of active committees and their membership that would continue to benefit the community:  Volunteers were requested to fill the Architectural Review, Evaluation and Environmental Committee in view of the recent resignation of Dick Dickens who had filled that position for years.  Bart Cameron and Donna Bobbish volunteered to meet that requirement.

            Architectural Review, Evaluation and Environmental

                        Bart Cameron              Donna Bobbish                      

            Election

                        Maryhelen Perrigo       Elaine Ellis      Nancy Lear        Betty Joe Spivey      Kathy Goldbeck           

            Book Audit

                        Jim Duke         Dick Lear       

            Liaison, LACA, other POA, Louisa Activities

                        Jack Perrigo

            Community Activities (Annual Meeting, 4^th July Parade and Picnic, Pot Luck Dinner, etc)

                        Maryhelen Perrigo       Nancy Lear     Betty Joe Spivey

            Boat Slip Rebuilding

                        Dave Bolden   Bart Cameron     Jim Holland

            Boat Slip Management

                        Larry Katz       Scott Perkins   Dave Bolden  

            Newsletter

                        Anne Fernandez

            Property Manager

                        Jack Perrigo

            Web Master

                        Dick Lear

A motion was made by Jack Perrigo and seconded by Dave Bolden to accept the slate as presented.  The motion passed unanimously.

Boat Slip Rebuilding status:  Jack Perrigo stated that he had talked with the contractor that was awarded the contract for piling removal/installation and that the bid amount was still valid even though some time had passed.  The question of permit requirement was raised without resolution.  Following some discussion, Jack was tasked to contact the county authorities to explain the reconfiguration in order to confirm whether or not a permit is required.  It was further noted that the intent was to complete the marina reconfiguration by the start of the upcoming boating season.

New Business:

Boat Registration Forms – Dave Bolden recommended that all Tara Woods property owners submit a Boat Slip Registry Form.  That submission of the form was required for those that are assigned slips at the marina in order for the “Committee” to properly manage the assets. However, he encouraged all property owners to submit the form so that their boats could be identified as authorized to use the ramp at the marina as well as providing identification if craft were found adrift.  Boat Slip Registry Forms are being mailed to all property owners with the dues notification letter.

Spring 2009 Newsletter:  Dave Bolden addressed the Spring Newsletter stating he was uncertain as to Anne Fernandez schedule but reminded Directors and member that the request for articles for the Spring Newsletter would be coming soon.

Additional Fence Preservation – Dave Bolden addressed the issue raised at the October meeting for addition fence preservation.  He stated that he had no further communications concerning this previous recommendation and believed that there is no need for additional treatment to the existing fence structure.  The issue was tabled without further action.

Committee Reports: 

            Jack Perrigo provided comments as the Tara Woods Property Manager. Jack noted that the pavilion had been re-roofed this year.  Jack provided the following list of planned expenditures to maintain TWPOA assets.  The funding was already approved in the budget and is provided for information.

            The lists of approved property manager projects for 2009 is:
 
            1)  Fence Rails purchase  $3,900
            2)  Mulch entrances $700
            3)  Seal Pavilion asphalt $1,600
            4)  Bolts for pavilion (secure main support to posts only nailed)  $200
            5)  Fence Tools  (post hole digger and tunneling bar)  $150

Jack Perrigo proposed to have Josh Sabourins as a co-property manager.  Josh would split the current property manager fee.  In addition, Jack proposed to pay Josh $10/hour for work outside the scope of normal property manger duties like replacing rails and working on the docks.  It was decided that Jack can hire Josh as an assistant and how they split the property manager fee is up to them. 

The board expressed a reluctance to pay labor cost to install rails given that we had a survey and the decision was to have the association buy the materials, but the installation and disposing of old rails is the responsibility of the members  Consequently, the association will not pay Josh $10/hour for replacing fence rails.  However, Josh can hire out his labor directly to the property owners.  Jack can pay Josh $10/hour for other out of scope work (other than rails) for working on the docks within the established budget limits. 

The fence rails will be provided to property owners.  The property manager will notify the property owner and set a 30 day limit for the property owner to install the rails or the association will contract out the work and bill the property owner.

Memorial Donation to Dick Dickens Family:  After some discussion and recognition of Dick Dickens extensive and extended contributions to the Tara Woods community as a Director and Chair of the Environmental Committee and in consideration of the tragic set of circumstances that led to his decision to resign, a motion was made by Mike Mann and seconded by Bart Cameron to pay the full 2008 Directors fee ($350) plus the normal Director departing gift ($50). The motion passed unanimously.

Comments by the Membership: Scott Perkins raised a question as to the condition of the boat ramp at the marina.  Jack Perrigo stated that the ramp had been repaired several years ago and that the condition today was excellent.

Comments by the Board: None

Mike Mann reminded everyone of our next meeting, Sunday March 8, 2009, 1:00 pm at LARS

            A motion was made by Jack Perrigo seconded by Dave Bolden to adjourn the meeting.  Motion passed unanimously.

TWPOA Board Meeting Minutes

October 12, 2008, 11:00 am

TWPOA Pavilion

Mike Mann, called the meeting to order.

Five Directors were present:  Mike Mann, Dave Bolden, Jack Perrigo, Cherish Dahm and Mike Miller.

Two proxies are on file:  Russ Smith gave his proxy to Mike Mann.  Bart Cameron gave his proxy to Dave Bolden.

The following items were added to the draft agenda:

            1.  Draft 2009 Annual Budget Review.  Jack Perrigo.

            2.  Draft 2009 Election Schedule:  Dave Bolden.

            3.  POAVA Changes:  Jack Perrigo

A motion was made by Mike Miller and seconded by  Jack Perrigo to approve the three additions to the agenda.  Motion passed unanimously.

Approval of Agenda:

A motion was made by Mike Miller and seconded by Jack Perrigo to approve the agenda.  Motion passed unanimously.

Approval of Minutes from the August 10, 2008 Board Meeting:

A motion was made by Dave Bolden and seconded by Cherish Dahm to approve the Minutes of the August 10, 2008 meeting.  Motion passed unanimously. 

Reports:

Treasurer’s Report:

Jack Perrigo reviewed the Association Budget Report as of September 30, 2008 and answered several questions concerning entries and expenditures.  (See attachment A)

Jack Perrigo indicated that the expenditure for the fence should be able to be reduced after 2009 in view of the fact that most of the rails and post will have been replaced by then.

Dave Ridley (Lot 7) stated he would like to remove the fence around his property.  Mike Mann reviewed the past history of the fence issue and that the consensus of the Tara Woods Community was to retain the split rail fence.  Dave Ridley then suggested that the fence be treated with an additional preservative.  The suggestion will be added to the January agenda as a matter for discussion. 

A motion was made by Dave Bolden and seconded by Mike Miller to approve the Treasurer’s Report.  Motion passed unanimously.

Old Business:

Building Permit Lot 7:  Mike Mann stated that a complaint had been received as to the construction on going at Lot 7 owned by Dave Ridley and the matter had been turned over to the building inspector's office.  Dave Ridley stated that he did have a permit and approval from the Board based on his original construction plans.  He acknowledged that he would have to add to that permit if he did any new construction.  He was reminded of the requirement in the Tara Woods Covenants of the need to submit his request for construction to the Architectural Committee for review and approval prior to submitting for a permit.  After some lengthy discussion, Dave Ridley agreed that he would seek approval from the Architectural Committee for any future construction, in particular when he intends to fill in the open area between his house and his garage. .

Pavilion Re-roofing:  Jack Perrigo reported that he had received two estimates for re-roofing the pavilion.  Nathan Panther bid $2850 and a lower bid was also received at $2450.  However, the second bidder was not insured.

A motion was made by Jack Perrigo and seconded by Mike Miller to award a contract to Nathan Panther to re-roof the pavilion for a fee of $2850.  The motion passed unanimously.

Association Lawyer:  Jack Perrigo stated that he had been in touch with Bill Marr as a possible candidate to represent TWPOA.  Jack advised that his retainer fee for a small association is $1500 and includes free unlimited phone calls and he would be our registered agent verses a $200/hour rate fee.  After considerable discussion, the decision was to wait until the Association actually needs a lawyer rather than paying a fee in expectation of that need.  A legal agent is required to be designated as part of the annual filing with Virginia, but that agent may be a duly elected member of the Board.  Mike Mann recommended that Jack Perrigo be designated as the association’s designated legal agent.  All agreed.

New Business:

Volunteers for the Boat Slip Management Committee:  Mike Mann acknowledged that there had been no volunteers as requested in the Fall Newsletter.  Discussion ensued as to who should be on the committee.  Concern was expressed as to the need to avoid any appearance of conflict of interest.  Dave Ridley (Lot 7) questioned the need for reassignment.  Mike Mann reviewed the previous committee’s efforts over the past year to establish an equitable process by which all authorized marina slip users would have a “useable slip” and an opportunity to upgrade their slip assignment if a better one became available.  Mike advised that the Board had received the recommendations of the Boat Slip Management Committee at the August meeting and the Board had approved those recommendations. The recommendations will be implemented January 1, 2009.   They are available in the August 2008 minutes and on the website.

Following further discussion, a motion was made by Mike Miller and seconded by Cherish Dahm that the Board appoints a sub-committee to be comprised of at least three (3) people to manage the boat slips and make their recommendations to the Board.  The Board will then have the ultimate authority to approve those recommendations.  The motion passed unanimously.  It was further stipulated that actions be finalized at the January  11, 2009 meeting.  Donna Bobbish (Lot 40) recommended the Board consider appointing one member who is a waterfront owner, one who is a non-waterfront owner and a third who is a Director on the Board. She also requested that final decisions regarding boat slip assignments be advertised.  Recommendation was so noted.

Winter Newsletter:  Anne Fernandez would put out a call for articles for the Winter 2009 according to her schedule for publication.

Secretarial appointment:  Mike Mann noted that Dave Bolden has been “Acting Secretary” and that Cherish Dahm would not be able to return to her elected office.  A motion was made by Mike Mann and seconded by Jack Perrigo that Dave Bolden be designated as Secretary.  The motion passed with five votes in favor (1 proxy) and Dave Bolden abstaining.

Review of Committee membership:  Dave Bolden reviewed the listing of TWPOA Committees noting that he could find no current committee listing on file.  He asked the Board members to review the list of committees he had compiled, determine if each was still necessary and who comprised the membership of each.  Dave stated he would address this at the January meeting.  Mike Mann asked Dave to go through the listing and make recommendations concerning abolishing or combining committees that are no longer active at the January meeting.

2009 Annual Budget Review:  Jack Perrigo stated that the 2009 Annual Budget would be reviewed and voted on at the January meeting.

2009 Draft Election Schedule:  Dave Bolden provided copies of a draft 2009 Election Schedule and asked the Board members to review and provide comment to him.  There was general agreement, but no vote, on the draft schedule.  Dave will present the final schedule at the January meeting for vote.

 POAVA:  Jack Perrigo attended a recent POAVA meeting and learned that the POA Act was changed and included a Complaint Reporting System for homeowners.  Each association would have to establish a formal complaint process, to include amending the seller packet to ensure new members understood the process.  The process would include provisions for submitting unresolved complaints to Richmond.    Mike Miller reviewed a similar process that has already been enacted in the real estate arena.  Mike Miller was asked to draft a complaint process that would allow  the association to meet the requirements.  Item was tabled until the 2009 newly elected Board was in place in April 2009.

Committee Reports:

Boat Slip Rebuilding Committee Report: Dave Bolden provided the three (3) estimates received by Bart Cameron for old piling removal and new piling installation in support of the marina reconfiguration.  The Board reviewed each estimate and decided to award the contract to Custom Lawn and Landscaping of Partlow, Va. Based on their pricing.

Based on this decision, a motion was made by Mike Mann and seconded by Jack Perrigo to authorize the Boat Slip Rebuilding Committee to spend up to $3500 to remove and install pilings in support of the marina reconfiguration.  The motion passed unanimously.  The committee was charged to ensure pilings are driven to the required depth.  Dave Ridley (Lot 7) said he would call the county to verify the depth requirement and provide the information to the Secretary.

A motion was made by Jack Perrigo and seconded by Mike Mann to further authorize up to $2500 for decking and materials needed to complete the extensions of the dock and to install interior pilings (both using volunteer labor) as outlined in the reconfiguration plans.  Motion passed unanimously.

 Comments by the Membership:

Dave Ridley (Lot 7) noted that repairs were needed to the vinyl covering running along the sides of the dock.  His concern was so noted.

Scott Perkins (Lot 40) recommended that the Boat Slip Management Committee should be representative of all the interest in the community.  Recommendation was so noted.

Comments by the Board:

Mike Mann reminded everyone of our next meeting, Sunday, January 11, 2009, 1:00 pm at LARS

A motion was made by Dave Bolden and seconded by Jack Perrigo to adjourn the meeting.  Motion passed unanimously.

TWPOA Annual Board Meeting Minutes

August 10, 2008, 1:00 pm

TWPOA Pavilion

Mike Mann called the meeting to order.

Six Directors were present:  Mike Mann, Jack Perrigo, Mike Miller, Russell Smith, Bart Cameron and Jim Holland.  Jim Holland arrived after the agenda was approved.

Two proxies were on file:  Dave Bolden gave his proxy to Mike Mann.  Dick Dickens gave his proxy to Mike Miller.

Approval of Agenda:  The agenda was approved by unanimous consent without change.

Approval of Minutes from the June 8, 2008 Board Meeting:  The minutes of the June 8, 2008 meeting were approved unanimously without change.

Reports:

Treasurer’s Report:

Jack Perrigo reviewed the Association Budget Report as of August 1, 2008.  The association's income is $29,832.84.  All of the dues have been collected.  The disbursements total $19,751.73 which includes $9087.00 transferred into the capital fund.  The association spent $253.33 on the 4^th of July parade and picnic.  $186.00 was collected from food sales.  The operating is $18,993.67 and the capital fund is $59,389.35 for a total of $78,388.02. (See attachment A)

A motion was made by Russell Smith and seconded by Mike Miller to approve the Treasurer’s Report.  Motion passed unanimously.

Old Business:

Building Permit Lot 7:  Dick Dickens could not attend the meeting. The issue was deferred until the next meeting.

Boat Registry Form:  A motion was made by Jack Perrigo and seconded by Mike Mann to approve the Boat Registry Form (See Attachment B). Motion passed unanimously.  The Boat Registry Form will be sent with next year’s dues letter.  The form is intended to identify which boats are properly moored at the docks.

Pavilion Re-roofing:  Dick Dickens is to provide potential bidders.  No action taken.  Issue deferred until the next meeting.

Association Lawyer:  No action taken.  Jack Perrigo will contact Bill Marr before the next meeting.

Boat Slip Management Committee Recommendations:  A motion was made by Jack Perrigo and seconded by Russell Smith to accept the Boat Slip Management Committee’s recommendations. Motion passed with votes in favor by Jack Perrigo, Mike Mann, Bart Cameron, Russell Smith and Dave Bolden via proxy to Mike Mann.  Votes against were Jim Holland, Mike Miller and Dick Dickens via proxy to Mike Miller.  The recommendations will be implemented on January 1, 2009.

Recommendations

The committee recommends Slips will become available for reassignment with change in membership.   Although an annual reassignment process has significant merit and has greater potential to ensure benefit to the majority of members, it is too controversial to be successful.  The recommended approach should be augmented by the slip category approach whereby members would be guaranteed the existing slip category for the term of their membership, but they may be moved within the category to optimize slip utilization. There would be no annual fee. 

The assignments of available slips are resolved based on an auction.  The auction lets the member choose the price based on their assessment of value whereas a lottery forces the association to arbitrarily pick a standard fee when in reality the slips are not of equal value.

When a slip becomes available (generally when a lot is sold) a notice would be published on the website, an email would be sent to all members registered with the Board Secretary, and a notice would be posted on the docks three weeks prior to the re-assignment event.  Members who intend to participate in the lottery or auction would register their intent with the Boat Slip Management Committee. The Boat Slip Management Committee, composed of at least 3 members, would conduct the process and post the results in the newsletter and web site.  In addition, the committee recommends that the Boat Slip Management Committee have the authority to re-assign slips within a category in order to achieve maximum benefit to the members within the category.  For example, if a pontoon boat makes it difficult for other users in the category to navigate, the pontoon boat may be moved to a less conflicting assignment within that category.  A registry form would be appended to the dues letter and submitted with the annual dues.  Maintaining the information would be the responsibility of the Boat Slip Management Committee.

The transition approach to the new management structure would be:

a.                   Decide on the long term management approach

b.                   Decide if construction costs must be recovered on initial assignment

c.                    Select between auction and lottery for the new slips

d.                   Finalize construction and assign the new slips

e.                  Implement the new management approach effective January 1, 2009

Mike Mann will write an article to ask for volunteers to serve on the 3 person Boat Slip Committee to implement the recommendations in the next newsletter.

New Business:

Fall Newsletter:  No report.

Committee Reports:

Fall Potluck Dinner:  No report.

Boat Slip Rebuilding Committee Report: Deferred to next meeting.

Comments by the Membership: 

Doug Ward (Lot 22) proposed that the Board consider setting up a separate entity, outside of TWPOA, to manage the boat slips.  He proposed that entity would charge usage fees that could be used to generate improvements, such as adding a roof.  Under his concept, members would be assured of retaining their existing assignment during the time that they remained active members of the association. However, the assignment would be sold upon transfer of the membership.  With these two revenue streams the new organization would be in a position to improve the slips and to make major investments.  After significant discussion it was recognized that the essential differences with the Boat Slip Management Committee recommendations approved by the Board were the creation of a steady funding stream that could be used for improvements and the creation of a new legal entity that isolated responsibility and authority to those members who were entitled to the use of a slip. They would make decisions on improvements and bear the responsibility for the implementation. This approach would require a change to the covenants that would require advocacy from a majority of the association members. No action was taken pending some indication of broader support.

Comments by the Board:

Jack Perrigo said he is acting Property Manager since Harmel Sabourin resigned.  However, since he is the Treasurer and Property Manager there needs to be a separation of duties in order to conform to good business practices.  We need a new property manager.  Jack Perrigo said he would be willing to serve as a Co-Property Manager.  Jack Perrigo will write an article for the next newsletter asking for a new property manager.

Mike Mann reminded everyone of our next meeting, Sunday October 12, 2008.  A motion was made by Mike Mann and seconded by Russell Smith to change the time of the next meeting to 11:00 am vice 1:00 pm. Motion passed with five votes in favor.  Jim Holland voted against.

A motion was made by Jack Perrigo and seconded by Russell Smith to adjourn the meeting.  Motion passed unanimously.

A motion was made by Jack Perrigo seconded by Russell Smith to adjourn the meeting.  Motion passed unanimously.

TWPOA Annual Board Meeting Minutes

June 8, 2008, 1:00 pm

TWPOA Pavilion

 Mike Mann, called the meeting to order.

Seven Directors were present:  Mike Mann, Dave Bolden, Jack Perrigo, Bart Cameron, Dick Dickens, Jim Holland and Mike Miller.  Russell Smith provided a proxy to Mike Mann and Mike Miller provided one to Dick Dickens when he had to leave the meeting early.  Proxies are on file with the Secretary.

Approval of Agenda:

A motion was made by Bart Cameron and seconded by Dave Bolden to approve the agenda.  Motion passed unanimously.

Approval of Minutes from the April 13, 2008 Board Meeting:

A motion was made by Jack Perrigo and seconded by Dick Dickens to approve the Minutes of the April 13, 2008 meeting.  Motion passed unanimously.

Approval of Minutes from the May 17, 2008 Board Meeting:

A motion was made by Jack Perrigo and seconded by Dick Dickens to approve the draft Minutes of the May 17, 2008 Annual Membership meeting as a fair representation of the event.  The actual Annual Meeting minutes will be approved at the next Annual meeting.  Motion passed unanimously

Reports:

Treasurer’s Report:

Jack Perrigo reviewed the Association Budget Report as of June 2, 2008 and answered several questions concerning entries and expenditures.  (See TWPOP Budget for latest status)

A motion was made by Jim Holland and seconded by Bart Cameron to approve the Treasurer’s Report.  Motion passed unanimously

Old Business:

Vacant Director Position:  Mike Mann announced that the vacant Directors position had been accepted by Mike Miller.  A motion was made by Dick Dickens to accept Mike Miller as a Board Director and was seconded by Dave Bolden.  Motion passed unanimously.

Building Permits:  Dick Dickens reported that he had been in contact with the Louisa County’s Building Permit Office concerning Lot 7 construction..  There has been no permit issued for the ongoing construction of Lot 7 and he further reported that the county inspector’s office would be investigating.  It was deemed that no further Board action was appropriate at this time.

Parking at Pavilion:  Jack Perrigo addressed the parking issue at the pavilion and the problem with keeping the boat launch lane clear.    Dick Dickens suggested painting lines to clearly designate the launch area as well as lines marking parking spaces.  A motion was made by Dick Dickens and seconded by Mike Miller to paint lines marking the designated areas.  Motion passed unanimously.   Dick will prepare a layout sheet for review next meeting.

Proper mooring procedures for boats at marina:  Jim Holland discussed the proper mooring lines required to secure boats at the marina slips to prevent further damage to the piers.  Jim referred attendees to the article with graphics on the subject that appears in the Summer 08 Newsletter that was just published.  Discussion followed the presentation regarding reimbursement for repairs to the damaged areas.  It was pointed out that it had been previously stipulated and promulgated that the owner of the boat causing the damage would be responsible for the cost of repairs.  After further discussion it was determined that the cost was to include materials and labor.  To clarify this point a motion was made by Mike Mann and seconded by Jim Holland that member's responsible for damage to the dock would be charged for the cost of repairs for material and labor.  With labor to be charged at $50 per hour. Motion passed unanimously.

Pavilion Roof:  Jack Perrigo reported that no action had been taken to obtain the estimates for re-roofing the pavilion.  Item deferred until next meeting.

POAVA Meeting:  Jim Holland reported the results of the POAVA meeting he attended.  The conference addressed the new Virginia boat operator’s license requirements, the fact that many POAVA regulations are becoming state law, and the belief that if Jack Perrigo can not attend these meeting, someone from the Board should attend.  Jim also pointed out the need for our association to have an attorney.  Jack Perrigo indicated that he would explore the possibility of Bill Marr to represent TWPOA.

New Business:

Boat Registration:  Dave Bolden discussed the need to implement a method to capture the requisite boat information that will be used for slip assignments in the future after the marina reconfiguration is completed.  He proposed getting the information early so that the Slip Management Committee could review the overall requirements and be ready for slip assignments when the new configuration is completed.  A draft copy of the proposed form will be e-mailed to the Directors in the coming week for review prior to the next meeting.

Gifts for Departing Board Members:  A motion to present Kathy Goldbeck, our departing Secretary, with a $50 gift certificate was made by Mike Mann and seconded by Dick Dickens.  Motion passed unanimously.

Committee Reports:

Property Manager:  Jack Perrigo discussed the need to keep the grass cut and stated that he had made progress with one of the two delinquent property owners.  The owner of Lot 61 had not contacted us having been advised by letter that TWPOA would have the lot cut and that owner would be charged the $150 fee.

July Fourth Parade and Picnic:

Mary Helen Perrigo reminded everyone of the Tara Wood community celebration to be held on Saturday, July 5, 2008 coincident with the Lake Anna annual fireworks display.  Parade participants are to form up on Perrigo’s lot adjacent to their home at 11:15 am.  A picnic will follow the parade at the pavilion.

Boat Slip Rebuilding Committee Report:

Dave Bolden presented the results of the Rebuilding Boat Slip Committee effort. Three slip categories have been developed and a boat slip numbering system created that would eliminate any confusion between lot numbers and slip assignment numbers (See Boat Slip Rebuilding Committee Report as of 06/08/08).  Dick Dickens had completed a “to scale” drawing of the marina and presented the drawings to the Board and meeting participants.  Dick had prepared drawings for the existing configuration and slip assignments and two options for the proposed reconfiguration.  Both options were discussed and it was decided that Option 1, essentially the same as the original boat slip committee recommendation to add 6 slips, was the best and least expensive.  Option 2 had merit but was far more expensive and resulted in fewer slips.  More accurate cost estimates will be provided at the August 10, 2008 meeting.

Boat Slip Management Committee Report:

Mike Mann presented the Boat Slip Management Committee’s efforts and reviewed each element in detail.  Copies of the committee report were made available to the Directors and meeting participants.  A copy will also be placed on the TWPOA website.  Due to the extensiveness of the report, final action on the report was deferred until the August 10, 2008 meeting to allow all the Directors adequate time to review the document.  The essential recommendations are:

The guiding principles developed by the committee are:

                              i.                       The association is responsible for managing the common property, including boat slip assignments, for the benefit all of the members. (specific responsibility in covenants)

                            ii.                       The boat slips are the property of Tara Woods.  Tara Woods assigns the use of each slip to an entitled member (specific provision in the covenants).

                          iii.                                              Boat slips are assigned for the term of membership and revert back to the association when ownership changes (legal recommendation).

                          iv.                        The association is responsible for providing a generally usable slip to each entitled member.  (previous committee recommendation)

                         v.                                Move to a model of slip categories based on capability rather than a singular focus on individual slips so that usage can be optimized for the benefit of all assignments within a category.  (this committees primary recommendation)

The committee recommends Slips will become available for reassignment with change in membership.   Although an annual reassignment process has significant merit and has greater potential to ensure benefit to the majority of members, it is too controversial to be successful.  The recommended approach should be augmented by the slip category approach whereby members would be guaranteed the existing slip category for the term of their membership, but they may be moved within the category to optimize slip utilization. There would be no annual fee. 

The assignments of available slips are resolved based on an auction.  The auction lets the member choose the price based on their assessment of value whereas a lottery forces the association to arbitrarily pick a standard fee when in reality the slips are not of equal value.

When a slip becomes available (generally when a lot is sold) a notice would be published on the website, an email would be sent to all members registered with the Board Secretary, and a notice would be posted on the docks three weeks prior to the re-assignment event.  Members who intend to participate in the lottery or auction would register their intent with the Boat Slip Management Committee. The Boat Slip Management Committee, composed of at least 3 members, would conduct the process and post the results in the newsletter and web site.  In addition, the committee recommends that the Boat Slip Management Committee have the authority to re-assign slips within a category in order to achieve maximum benefit to the members within the category.  For example, if a pontoon boat makes it difficult for other users in the category to navigate, the pontoon boat may be moved to a less conflicting assignment within that category.  A registry form would be appended to the dues letter and submitted with the annual dues.  Maintaining the information would be the responsibility of the Boat Slip Management Committee.

The transition approach to the new management structure would be:

a.                    Decide on the long term management approach

b.                   Decide if construction costs must be recovered on initial assignment

c.                    Select between auction and lottery for the new slips

d.                   Finalize construction and assign the new slips

e.                  Implement the new management approach effective January 1, 2009

Fall Potluck Dinner:

A motion was made by Jim Holland and seconded by Jack Perrigo to add the Fall Potluck Dinner to our calendar and provide $100 funding for the event.  Motion passed unanimously.

Comments by the Membership:

None

Comments by the Board:

Jack Perrigo advised the Board of the complaint received from Jim Peck (Lot 17) with regard to the number and placement of the No Wake Buoys.  Jack stated that after checking with authorities as to the number of buoys authorized, that only two were permitted.  The current location of these two buoys is in their approximate previous position.  After further discussion it was agreed by the board that the responsibility for the safe operation of a watercraft is that of the operator not the TWPOA Board.  Those violations should be reported to the proper authorities, ie Coast Guard Auxiliary by the concerned individual with the Virginia registration number of the craft.

Jack Perrigo reminded everyone that we were still looking for an individual to fill the Property Manager’s position.  Jack indicated he is willing to continue as a co-manager.

A motion to present Harmel Sabourins with a $100 gift certificate for his outstanding efforts as Property Manager was made by Jack Perrigo and seconded by Mike Mann.  Motion passed unanimously.

Bart Cameron made the recommendation to move the location of the August 10, 2008 Board meeting to LARS in view of summer heat conditions.  After some discussion it was decided to keep the location at the Pavilion as scheduled.

Dave Bolden pointed out that the Summer 08 Newsletter had an error in listing the August meeting as 19 August vice 10 August.  Mike Mann asked Dave to have Dick Lear make that correction on the Website.

Mike Mann reminded everyone of our next meeting, Sunday August 10, 2008, 1:00 pm at the TWPOA pavilion.

A motion was made by Mike Mann seconded by Dick Dickens to adjourn the meeting.  Motion passed unanimously.

TWPOA Board Meeting Minutes

 April 13, 2008 1:00 PM

Lake Anna Rescue Squad

Dave Bolden called the meeting to order.

There were seven (7) Directors present: Dave Bolden, Jack Perrigo, Kathy Goldbeck, Dick Dickens, Jim Holland, Mike Miller and Russell Smith. Mike Mann and Bart Cameron were unable to attend. New Board member Cherish Dahm was in attendance also, with John Williams unable to attend.

Approval of Agenda:

A Motion was made by Russell Smith and Seconded by Jim Holland to approve the Agenda. Passed unanimously.

Approval of January 6, 2008 Minutes:

A Motion was made by Kathy Goldbeck and Seconded by Dave Bolden to approve the January Minutes. Passed unanimously.

Approval of March 2, 2008 Minutes:

A Motion was made by Russell Smith and Seconded by Dave Bolden to approve the March Minutes. Passed unanimously.

Treasurer’s Report:

See Budget

A Motion was made by Dick Dickens and Seconded by Russell Smith to approve the Treasurer’s Report. Passed unanimously.

POAB Report:

Jack Perrigo reported that POABA of Va. will meet on April 17^th at Aquia Harbor and the meeting lasts most of the day. Updates are given to keep representatives informed of anything new pertaining to the Associations. If Jack Perrigo is unable to attend, Jim Holland said he would go in his place.

Insurance policies required are the D&O Policy that protects the Directors and Officers on the Board, and Liability on the Docks for mishaps, but not for property damage.

The Board is in the process of looking for a new lawyer to retain for the Association, as our previous lawyer is deceased as of last December. Jack Perrigo and Dick Dickens will interview attorneys that specialize in Association law and report back to the Board.

Building Permits:

Dick Dickens reported that no new applications have been submitted to him for permits to build or expand. He asked in writing to the County about two (2)weeks ago for information on Lot 07 and has not heard back from them yet. Will report back when the information comes in to him.

Induction of new Directors:

Dave Bolden thanked Kathy Goldbeck and Mike Miller for serving on the Board, and welcomed new Board members Cherish Dahm and John Williams. John was unable to attend the meeting.

Election of Officers::

A Motion was made by Dave Bolden and Seconded by Jim Holland to nominate Mike Mann as President. Passed unanimously

A Motion was made by Jim Holland and Seconded by Dick Dickens to nominate Dave Bolden for Vice President. Passed with five (5) for and Dave Bolden abstaining.

A Motion was made by Russell Smith and Seconded by Dave Bolden to nominate Jack Perrigo for Treasurer. Passed with five (5) for and Jack Perrigo abstaining.

A Motion was made by Jim Holland and Seconded to nominate Cherish Dahm for Secretary. Passed with five (5) for and Cherish Dahm abstaining.

Attendance of Board Directors at Meetings:

Dave Bolden addressed the attendance of the Directors at Board meetings based on a comment made by one of the members at the preceding Board meeting..

He could not find anything in the By-Laws on it. There is no mandatory number of meetings a Director needs to attend to remain on the Board.

Discussion: All of the Directors volunteer their time to be on the Board and should not be penalized for missing a meeting, as many of them still hold jobs and have family responsibilities. The Board does a lot of business over email, so that everyone stays informed of the business the Board addresses. Directors are paid only for the number of meetings they attend, but they have a responsibility to attend as many of the meetings as possible. No action was deemed necessary at this time.

Dave Bolden addressed the filing of proxies with the Secretary.

He found that proxies needed to be filed by the membership when a vote comes up involving the Covenants. However nothing was found on filing of proxies by a Board member when they could not attend a Board meeting.

Discussion : When a Director cannot make a meeting and wants to give their proxy to another Board member for voting purposes, they will notify all the Board members by email before a meeting so everyone is aware that a proxy exists. No other action was deemed necessary.

Meeting Schedule for 2008-2009:

Dave Bolden addressed the proposed Board Meeting Schedule for 2008/2009.

Annual Membership Meeting           May 17, 2008 at TWPOA Pavilion at 10:00 A.M.

Board Meeting                                     June 8, 2008 at TWPOA Pavilion at 1:00 P.M

Board Meeting                                     August 10, 2008 at TWPOA Pavilion at 1:00 P.M

Board Meeting                                     October 12, 2008 at TWPOA Pavilion at 1:00 P.M

Board Meeting                                     January 11, 2009 at LARS at 1:00 P.M.

Board Meeting                                     March 8, 2009 at LARS at 1:00 P.M

Board Meeting                                     April 5, 2009 at LARS at 1:00 P.M

Annual Membership Meeting           May 16, 2009 at TWPOA Pavilion at 100:00 A.M

* July 4th Celebration will be on Saturday, July 5th this year

A Motion was made by Jack Perrigo and Seconded by Jim Holland to accept the Meeting Schedule with changes being made to June 8^th, and April 5^th. Passed unanimously.

Committee Reports:

Property Manager: Harmel Sabourins/Jack Perrigo

Harmel stated that the Pavilion is in need of a new roof and suggests getting a contractor in to redo the whole roof. Parking is limited and something needs to be done to insure that people using the area have enough regular parking spaces. Also, the Porta Potty needs to have the enclosure redone. No Wake Buoy.

Discussion:

A. Harmel and Dick Dickens will get three estimates on the roof, and Dick will do a cost analysis on 15, 20, 30 year shingles and cost for each. The money will come out of the Reserves that is earmarked for the Pavilion. They will report back to the Board on their findings.

B. The parking could possibly be corrected with painting stripes on the pavement to designate actual parking spaces, or opening up another area for additional parking. They will look into it and get back to the Board.

C. The Porta Potty area needs to have the enclosure repaired as some of it is decaying, and could provide a possible hazard to people using it. Jim Duke will volunteer labor to redo it, but will need others to help him.

D. Harmel has the No Wake Buoy that had come loose and it will be put into place at the first opportunity.

E. Harmel Sabourins will be resigning June 30^th from the Property Manager position.

Rebuilding Boat Slips: Dave Bolden/Dick Dickens/Jim Holland/Bart Cameron

Dick Dickens reported that he has the engineering plat on the whole waterline of our area. A permit would be needed to lengthen the dock, but we are only doing maintenance and not expanding.

Boat Slip Assignments: Mike Mann/Jack Perrigo/Dave Bolden

As Mike Mann is not at the meeting, the report will be given at the next meeting.

Comments by the Membership:

Jim Duke would like to thank the Board and members for all the cards and food they received when Bev was operated on and recovering. They were very much appreciated.

Comments by Board:

Dave Bolden stated that in the near future a boat safety course will be required for boaters at various ages, of motorboat and personal watercraft. The House Bill 1627 and Senate Bill 1241, which are identical, to each other, were passed and have been signed into law by Governor Kaine, effective July 1, 2007. However the implementation will be phased in and there will be no new changes until July 1, 2008 that will affect Virginia’s boaters. See attached information.

The Annual Meeting will be on Saturday, May 17^th, 2008 at the TWPOA Pavilion at 10:00 AM.

The Board Meeting after the Annual Meeting will be June 8, 2008 at the TWPOA Pavilion at 1:00 PM.

A Motion was made by Jim Holland and Seconded by Russell Smith to adjourn the meeting. Passed unanimously

Respectfully Submitted,  Cherish Dahm, Secretary

Approved:  Mike Mann, President

TWPOA Board Meeting Minutes

March 2, 2008, 1:00 PM

Lake Anna Rescue Squad

 Mike Mann called the meeting to order.

 Five Directors were present: Mike Mann, Dave Bolden, Dick Dickens, Jim Holland and Kathy Goldbeck. Four other Directors, Bart Cameron, Jack Perrigo, Mike Miller and Russell Smith were unable to attend.

 Mike Mann: The first order is to approve the Agenda. The Treasurer’s Report, POAB of Va. Report and the Property Manager’s Report will be tabled until the next meeting in April as Jack Perrigo is out of town. The Dredging will be moved to the Boat Slip Report.

 A Motion was made by Dave Bolden and Seconded by Dick Dickens to accept the Agenda with the removal of the items, Treasurer’s Report, POAB of Va. Report and the Property Manager’s Report  and moving the Dredging to the Boat Slip Committee Report. Passed Unanimously.

 Old Business:

 Nominations/Ballots: Kathy Goldbeck

There weren’t a lot of Nomination letters sent back in, but 8 (eight) people were nominated to run for the Board. Two (2) of the nominees declined to run due to work commitments, and three (3) have accepted to be placed on the ballot. I’m in the process of contacting the other three (3). There are four (4) Directors positions to be filled. Ballots will be sent out around the 9^th of March, and due back to me on  31^st of March. They will be counted around the 4^th of April by the Election Committee consisting of Nell West, Peggy Peck, Maryhelen Perrigo, Elaine Ellis, Carole Filippi and Kathy Goldbeck. The nominees will be notified as soon as the results are in, as well as the current Board of Directors. The new Directors will be welcomed to the Board at the April Board Transition Meeting and introduced at the TWPOA Annual Meeting on May 17, 2008 at 10:00 AM at the Tara Woods Pavilion.

 New Business: None

 Committee Reports:

Rebuilding Boat Slips: Dave Bolden/Bart Cameron/Dick Dickens/Jim Holland.

 Mike Mann presented a Charter for the Committee on Rebuilding the Boat Slips.

The Charter reads:

1.       The following members of the Tara Woods Property Owners Association Board of Directors are       assigned to the Committee for Rebuilding Boat Slips: Bart Cameron (Lot 62), Dave Bolden Lot (52), Jim Holland Lot (72), Dick Dickens Lot (36).

 2.       The “Board” voted to pursue all three options presented in the Power Point presentation by Mike Mann to improve slip configuration during the January 2008 meeting.

 3.       The “Committee” is tasked to:

A.      Develop a target configuration for the Community Boat Dock.

B.      Develop use categories for the resulting configuration that could be the basis for management and fee alternatives. The categories should be no less than 2 and no more than 4 in consideration of access, size limitations, and type of boat limitations.

C.      Complete an update site map for the existing and target configuration that  includes identification of specific slips within each use category.

D.      Develop a construction approach that maximizes net value considering cost and the quality of  net slips gained. In developing the cost, recommend the appropriate mix of contractor and volunteer labor.

     E.       Obtain the appropriate permits.

     F.       Develop a construction plan with cost, schedule and management responsibility definition.

     G.      Develop a transition plan for boat slip assignments that minimizes impact to our members.

     H.      Oversee construction.

4.       The “Committee” is charged to deliver their recommendations for tasks:

A-C no later than Annual Board Meeting  May 17^th.

A-G no later than the August Meeting.

Construction complete no later than 2008.

Discussion:

Mike and Dave Bolden felt that the Committee members present could review the Charter briefly. The intent of it is to recognize that the Committee will have recommendations to bring back to the Annual Board Meeting , May 17^th, on  points A-C. We would be in a position of presenting our plan, at least what it would look like and to update it through Item G, which is the transition plan, by the Aug. meeting with the intent of having any construction at a later date.

Dredging: Discussion on  the evaluation of the cost, benefits and requirements to dredge the approach channel to and from the community boat ramp. It takes about 45 days to get a permit for dredging. Dredging can only be done between the end of August and the 31^st of March.

A Motion was made by Dick Dickens and Seconded by Dave Bolden to accept the Charter, changing the typos of 2 and 3 (adjusting the numbering).

Discussion: Whether or not dredging should be included in this Charter.

Amendment to the Motion.  Dick Dickens made an amendment to the Motion on the floor and it was Seconded by Jim Holland to accept the Charter, correct the typos and adding the consideration of the dredging. Passed with 3 for, Dick Dickens, Dave Bolden and Jim Holland, and 2 against, Mike Mann and Kathy Goldbeck.

Boat Slip Assignments: Make Mann, Jack Perrigo and Dave Bolden.

Mike Mann presented a Charter for the Management in the group on Boat Slip Assignments.

The Charter reads:

1.        The following members of the Tara Woods Property Owners Association Board of Directors are assigned to the Committee for Boat Slip Assignment: Mike Mann ( Lot 75), Jack Perrigo (Lot 24 & 25) and
Dave Bolden (Lot 52).

2.        The “Committee” is tasked to evaluate alternatives and recommend a management approach for boat slip assignments that balances the needs of individual members with the boat slip capabilities. The recommendations should consider:

A.      How to fund additional boat slips that may be constructed and how they should be initially assigned.

B.      The establishment of a process that allows members to request new boat slips assignments based on their individual needs.

C.      The establishment of a process to reassign boat slips on a periodic basis, either annually or as boat slips becomes available. Boat slips may come available voluntarily at any time or when members depart the Association.

D.      The establishment of an organizational entity to manage boat slip assignments. This would include proposed responsibilities for the organization, the board, and individuals requesting reassignment.

E.       A process to establish and maintain a Boat Registry for all eligible boats that can be parked  in the boat slips. The Boat Registry is to include the slip, assigned lot owner’s name, manufacturer, type of craft, length, beam, draft and Virginia Registration #.

F.       A transition plan to implement the new management processes and fees. The plan should consider the availability of any new slips to be constructed.

3.        The “Committee” is charged to deliver their recommendations to “The Board” for final review and approval no later than the 8 June 2008 scheduled meeting of the Board of Directors. A status should be provided at each board meeting leading up to the 8 June meeting.

Discussion:

To change the word parked to moored under point E.

A Motion was made by Dave Bolden and Seconded by Mike Mann to approve the draft Charter changing the word parked to moored. Passed with 4 for, Mike Mann, Dick Dickens, Dave Bolden and Jim Holland, with 1 against, Kathy Goldbeck.

The Committees will be working together to execute both Charters.

The corrected Charters are attached to this report.

Comments by Membership:

Q. Is there a rule that you have to attend so many Board meetings to stay on the Board? There are several members I haven’t seen at the meetings. Do you have it anywhere that you have to attend so many meetings to retain your position on the Board?

A. Board: I don’t recall seeing that in the By-Laws.

     Board: I didn’t see it in the By-Laws but what about Robert’s Rules of Order?

     Board: No, the By-Laws are what govern the Board.

     Member: Back in the early 90’s we could only miss 3 meetings in a year.

     Member: I agree with the concept. If Board members choose to run, they should be in attendance.

     Board: It isn’t fair to the rest of us.

     Member: Should have all members vote instead of just a quorum.

     Board: I believe it is something for the new Board to pick up.    

     Board: 2 Board members sent their proxies in for voting.

     Board: Proxies have to be filed with the Secretary before the meeting.

 Mike Mann: This will appear on the Agenda for the next Board meeting.

Q.  Did Lot 07 get an approval from the Assn. for the addition they are putting on?

      Board:  No

      Board: We have a set of rules and everyone should be following the rules. Everyone needs approval.

      More discussion:

  Mike Mann: Dick, if you could, take an action and get with Jack to look at permit legality.

       More discussion on the boat slip reassignment and the Charters for Management and Rebuilding the

       Boat Slips.

Comments by the Board: None

The next Board meeting will be on April 13^th at 1:00 PM at Lake Anna Rescue.

The Annual meeting  will be on May 17^th at  10:00 AM at the Tara Woods Pavilion. This will be on the Agenda for the next meeting  on whether to change the meeting place or have a backup plan in case of inclement weather.

A Motion was made by  Jim Holland and Seconded by Dave Bolden to adjourn the meeting. Passed unanimously.

Respectfully Submitted,

Kathy Goldbeck,

Board of Directors Minutes 2007-2008 - Mike Mann, President

Officers                                                         Directors
Mike Mann, President                                       Bart Cameron
Dave Bolden, Vice President                              Dick Dickens
Jack Perrigo, Treasurer                                    Jim Holland
Kathy Goldbeck, Secretary                                Mike Miller
                                                                   Russell Smith

TWPOA Board Meeting "Draft"

January 6, 2008, 1:00 PM

Lake Anna Rescue Squad

Mike Mann called the meeting to order.

Five Directors were present: Mike Mann, Dave Bolden, Dick Dickens, Jim Holland and Kathy Goldbeck. Four other Directors, Bart Cameron, Jack Perrigo, Mike Miller and Russell Smith were unable to attend.

Mike Mann: The first order is to approve the Agenda. The Treasurer’s Report, POAB of Va. Report and the Property Manager’s Report will be tabled until the next meeting in April as Jack Perrigo is out of town. The Dredging will be moved to the Boat Slip Report.

 A Motion was made by Dave Bolden and Seconded by Dick Dickens to accept the Agenda with the removal of the items, Treasurer’s Report, POAB of Va. Report and the Property Manager’s Report  and moving the Dredging to the Boat Slip Committee Report. Passed Unanimously.

 Old Business:

 Nominations/Ballots: Kathy Goldbeck

There weren’t a lot of Nomination letters sent back in, but 8 (eight) people were nominated to run for the Board. Two (2) of the nominees declined to run due to work commitments, and three (3) have accepted to be placed on the ballot. I’m in the process of contacting the other three (3). There are four (4) Directors positions to be filled. Ballots will be sent out around the 9^th of March, and due back to me on  31^st of March. They will be counted around the 4^th of April by the Election Committee consisting of Nell West, Peggy Peck, Maryhelen Perrigo, Elaine Ellis, Carole Filippi and Kathy Goldbeck. The nominees will be notified as soon as the results are in, as well as the current Board of Directors. The new Directors will be welcomed to the Board at the April Board Transition Meeting and introduced at the TWPOA Annual Meeting on May 17, 2008 at 10:00 AM at the Tara Woods Pavilion.

New Business: None

Committee Reports:

Rebuilding Boat Slips: Dave Bolden/Bart Cameron/Dick Dickens/Jim Holland.

Mike Mann presented a Charter for the Committee on Rebuilding the Boat Slips.

The Charter reads:

1.      The following members of the Tara Woods Property Owners Association Board of Directors are assigned to the Committee for Rebuilding Boat Slips: Bart Cameron (Lot 62), Dave Bolden Lot (52), Jim Holland Lot (72), Dick Dickens Lot (36).

1.  The “Board” voted to pursue all three options presented in the Power Point presentation by Mike Mann to improve slip configuration during the January 2008 meeting.

2. The “Committee” is tasked to:

   Develop a target configuration for the Community Boat Dock.

   Develop use categories for the resulting configuration that could be the basis for management and fee alternatives. The categories should be no less than 2 and no more than 4 in consideration of access, size limitations, and type of boat limitations.

   Complete an update site map for the existing and target configuration that  includes identification of specific slips within each use category.

   Develop a construction approach that maximizes net value considering cost and the quality of  net slips gained. In developing the cost, recommend the appropriate mix of contractor and volunteer labor.

   Obtain the appropriate permits.

   Develop a construction plan with cost, schedule and management responsibility definition.

   Develop a transition plan for boat slip assignments that minimizes impact to our members.

   Oversee construction.

3. The “Committee” is charged to deliver their recommendations for tasks:
   A-C no later than Annual Board Meeting  May 17th.
   A-G no later than the August Meeting.
   Construction complete no later than 2008.

 Discussion:

Mike and Dave Bolden felt that the Committee members present could review the Charter briefly. The intent of it is to recognize that the Committee will have recommendations to bring back to the Annual Board Meeting , May 17^th, on  points A-C. We would be in a position of presenting our plan, at least what it would look like and to update it through Item G, which is the transition plan, by the Aug. meeting with the intent of having any construction at a later date.

Dredging: Discussion on  the evaluation of the cost, benefits and requirements to dredge the approach channel to and from the community boat ramp. It takes about 45 days to get a permit for dredging. Dredging can only be done between the end of August and the 31^st of March.

A Motion was made by Dick Dickens and Seconded by Dave Bolden to accept the Charter, changing the typos of 2 and 3 (adjusting the numbering).

Discussion: Whether or not dredging should be included in this Charter.

Amendment to the Motion.  Dick Dickens made an amendment to the Motion on the floor and it was Seconded by Jim Holland to accept the Charter, correct the typos and adding the consideration of the dredging. Passed with 4 for, Dick Dickens, Dave Bolden and Jim Holland, Mike Mann and 1 against, Kathy Goldbeck.

Boat Slip Assignments: Mike Mann, Jack Perrigo and Dave Bolden.

Mike Mann presented a Charter for the Management in the group on Boat Slip Assignments.The Charter reads:

1.    The following members of the Tara Woods Property Owners Association Board of Directors are assigned to the Committee for Boat Slip Assignment: Mike Mann ( Lot 75), Jack Perrigo (Lot 24 & 25) and Dave Bolden (Lot 52).

2.     The “Committee” is tasked to evaluate alternatives and recommend a management approach for boat slip assignments that balances the needs of individual members with the boat slip capabilities. The recommendations should consider:

1. How to fund additional boat slips that may be constructed and how they should be initially assigned.

2. The establishment of a process that allows members to request new boat slips assignments based on their individual needs.

3. The establishment of a process to reassign boat slips on a periodic basis, either annually or as boat slips becomes available. Boat slips may come available voluntarily at any time or when members depart the Association.

4. The establishment of an organizational entity to manage boat slip assignments. This would include proposed responsibilities for the organization, the board, and individuals requesting reassignment.

5. A process to establish and maintain a Boat Registry for all eligible boats that can be parked  in the boat slips. The Boat Registry is to include the slip, assigned lot owner’s name, manufacturer, type of craft, length, beam, draft and Virginia Registration #.

6. A transition plan to implement the new management processes and fees. The plan should consider the availability of any new slips to be constructed.

4.  The “Committee” is charged to deliver their recommendations to “The Board” for final review and approval no later than the 8 June 2008 scheduled meeting of the Board of Directors. A status should be provided at each board meeting leading up to the 8 June meeting.

Discussion:

To change the word parked to moored under point E.

A Motion was made by Dave Bolden and Seconded by Mike Mann to approve the draft Charter changing the word parked to moored. Passed with 4 for, Mike Mann, Dick Dickens, Dave Bolden and Jim Holland, with 1 against, Kathy Goldbeck.

The Committees will be working together to execute both Charters.

The corrected Charters are attached to this report 

Comments by Membership: 

Q. Nell West: Is there a rule that you have to attend so many Board meetings to stay on the Board? There are several members I haven’t seen at the meetings. Do you have it anywhere that you have to attend so many meetings to retain your position on the Board?

A. There is no requirement in the by-laws or covenants that a board member attend a specific number of meetings in order to retain their status as a board member.  Since the by-laws are established by the board this would be a good issue to raise at the next meeting when a new board is established.  

Q.  Nell West: Did Lot 07 get an approval from the Assn. for the addition they are putting on?

A.  It does not appear they did.  Dick Dickens, as head of the Environmental Committee,  and Jack Perrigo, as the Property Manager, were tasked to review the need for both Committee approval and a County permit. 

Comments by the Board: None

The next Board meeting will be on April 13^th at 1:00 PM at Lake Anna Rescue.

The Annual meeting  will be on May 17^th at  10:00 AM at the Tara Woods Pavilion. This will be on the Agenda for the next meeting  on whether to change the meeting place or have a backup plan in case of inclement weather.

A Motion was made by  Jim Holland and Seconded by Dave Bolden to adjourn the meeting. Passed unanimously.

Respectfully Submitted,

TWPOA Board Meeting

October 7, 2007, 1:00 PM

Tara Woods Pavilion

Mike Mann, President, called the meeting to order.

Directors present were: Mike Mann, Dave Bolden, Jack Perrigo, Jim Holland and Kathy Goldbeck.

A Motion was made by Kathy Goldbeck and Seconded by Dave Bolden to amend the Agenda to include the Shoreline Requirements. Passed unanimously with 5 for.

A Motion was made by Dave Bolden and Seconded by Jack Perrigo to approve the Agenda as amended to include the Shoreline Requirements and the Property Manager’s Report. Passed unanimously with 5 for.

A Motion was made by Dave Bolden and Seconded by Jack Perrigo to approve the August 5, 2007, Board Meeting Minutes. Passed unanimously with 5 for.

Treasurer’s Report: Jack Perrigo

As of October 1, 2007 the Receipts are $29,905.34 and Budgeted was $30,510.00.

Disbursements are $28,318.59 and Budgeted was $34,857.00.

Cash Reconciliation: Operating Fund: Total Operating Fund is $12,014.77 which includes $5,245.69 transferred from the Reserve Fund.

Non-Operating Fund: Capital/Reserve Fund is $48,295.00. Total Funds: $60,309.77 including $9,087.00 transferred in from 2007 Operating Fund and Interest of $1,819.56.

Bank Accounts: Total is $60,309.77

A Motion was made by Dave Bolden and Seconded by Jim Holland to approve the Treasurer’s Report as submitted. Passed unanimously with 5 for.

Jack Perrigo reported that at the POAB of Va. meeting there was an Amendment to the Property Owners Act that an Indemnity Bond is now required with the minimum amount being $12,000.00 of protection for the Association against embezzlement, absconding with funds, etc. The cost would be about $100.00 a year.

Mike Mann asked that the Board delay action until the January Board Meeting when the Proposed Budget is presented. This will be on the Agenda.

Fence Survey: Mike Mann

The fence survey resulted in 63 of the 78 eligible members participating.  It was very encouraging that over 80% of our members made the effort to indicate their preference. The focus of the survey was to understand how much money the community wanted the Association to spend annually to maintain the resource.  Based on the results, 40% of the respondents are willing to spend $100/year and $76% are willing to spend $50/year.  This information will be a key element to establishing the 2008 budget. 

Boat Slips Legal Update: Mike Mann

A letter along with a copy of the current Covenants was recently sent to Stephanie Bounasera, the lawyer for Tara Woods, requesting a formal opinion concerning the Board responsibility and authority to manage assignment of boat slips.  A response to the letter has not been received.

Plan for Reconfiguring Boat Slips: Jack Perrigo

We are still working on a plan to reconfigure the existing boat slips to gain more usable slips. We will get estimates and bring to the January meeting.  The options to increase useable slips defined by the Boat Slip Committee are:

1.     Add  2 slips to the end of  left dock by making the slips perpendicular

2.     Add 2 slips to the end of the right dock by making the slips perpendicular

3.     Add 2 slips to the interior of the “U” by reconfiguring 7 slips.

Shoreline Requirements: Kathy Goldbeck

The following paragraph shows the reflector requirements approved last month by the Louisa County BOS.A. These were the actual changes.

A. In order to identify the protruding outline of all lake structures, existing and new, two-inch minimum, diameter reflectors shall be affixed along the perimeter of the structure or pilings located farthest from the shoreline. Reflectors shall be within one foot of both sides of each lakeside corner. Reflectors shall be placed no more than two feet above normal pool level (250 feet above mean sea level for the lake, 251 feet above mean sea level for the WHTF).

All lake structures shall be in full compliance with this safety standard by November 1, 2007.

Also, Lighting requirements are as follows:

B. If lake structures utilize light fixtures, the following standards are recommended:

i. Lights should have initial output less than 2000 lumens (equivalent to 120 watt incandescent bulbs), or should be fitted with opaque shields to prevent direct visibility of the lamp to persons more than fifty feet beyond the structure.

ii. Light specifications should meet International Dark-Sky Association (IDA) standards for either landscape or wall-mount style fixtures, or equivalent. A. Landscape fixtures should be under 2000 lumens and partially shielded. Wall-mount fixtures should be fully shielded. 

iii. Solar lighting is encouraged.

Property Manager: Jack Perrigo

The workday in September was very productive. The dock is almost finished, and the next workday will be Saturday, October the 13^th at  8:00 AM. An email reminder will be sent out for workers to help.

The fence rails and posts are gone with the last ones being installed by the Perrigos and Williams.

Dredging out the shallow spot, about  20ft. By 30ft., on the ingress and egress is needed by the dock. We could maybe do it in January or before the spring rains come.

Mike Mann: We will put it on the January Agenda. Find out what the cost would be.

Harmel mentioned that we need more parking spaces at the Common Area, however, our options are limited.

We are looking for a new contractor for the Porta John. Our present contractor, Mo Johns, is not regularly pumping out the Porta John according to the monthly contract we have with him. Harmel fired

him and is looking for someone new to take over. The contract runs from April thru October.

Comments by the Membership: None

Comments by the Board: None

The next Board Meeting will be January 6, 2008, at 1:00PM at the Lake Anna Rescue Squad.

A Motion was made by Dave Bolden and Seconded by Jack Perrigo to adjourn the meeting. Passed unanimously with 5 for.

Respectfully Submitted,

Kathy Goldbeck, Secretary

TWPOA Board Meeting

August 5, 2007, 1:00 PM

Tara Woods Pavilion

Mike Mann, President called the meeting to order.

Directors present were: Mike Mann, Dave Bolden, Jack Perrigo, Kathy Goldbeck, Bart Cameron, Dick Dickens, Jim Holland and Russell Smith. Mike Miller sent an email that he would be unable to attend.

A Motion was made by Russell Smith and Seconded by Dave Bolden to approve the Agenda. Passed unanimously.

A Motion was made by Russell Smith and Seconded by Dave Bolden to approve the Minutes for April 15, 2007, May 19, 2007 and June 3, 2007. Passed unanimously.

Treasurer’s Report: Jack Perrigo

Receipts were $29,380.97 and Budgeted was $30,510.00. Disbursements were $27,439.53 and Budgeted was $34,857.00. Total Operating Fund is $12,369.46. Capital Reserve Fund is $47,719.58 for a Total of $60,089.04. Total in bank Accounts is $60,089.04.

Jim Peck: On the redecking, I thought  there was originally $9400.00 approved for the redecking, then it was increased to $10,000.00, then another $6000.00 for a total of $16,000.00. But it doesn’t show up on your report here. I only see the $6000.00. Could you tell us what the current amount is that has been spent on the redecking of the docks to date?

Jack Perrigo: We authorized $10,000.00 last year, and this year we authorized $6000.00. To date $15,259.30 has been spent on redecking, composite, lumber, nails etc.

Mike Mann: In the Reserve Study $14,400.00 was estimated for decking and $60,000.00 for the structure. We have done the redecking and some of the structure but not all of the structure.

A Motion was made by Dick Dickens and Seconded by Russell Smith to approve the Treasurer’s Report. Passed unanimously.

Action that was taken on the three (3) lots that had not paid their yearly dues: Jack Perrigo said that by the last meeting in June that one (1) lot paid the dues at that time, and he sent a letter to the second (2) one and received a check promptly in the mail. The dues are still outstanding on the third (3) lot that is in Foreclosure. Jack sent a letter to the Realtor and was told that the bank intends to pay the dues from the time that they took over the lot.

Parting Gift for Al Gam:

A Motion was made by Kathy Goldbeck and Seconded by Russell Smith to give a $50.00 gift certificate to Obrigado’s  for Al Gam. Passed unanimously.

Dock Redecking: Jack Perrigo stated that he has almost all the materials that he needs now. He doesn’t anticipate any further expenses. He and Harmel are hoping that others will come and help finish the work.

Mike Mann asked that a work date for September and October on a Saturday be put into the Newsletter that is coming out next month.

Update on Boat Slips: Jack Perrigo said that sometimes boats are being parked in the wrong slips and some damage has occurred  to the docks. Some of the owners that the slips are assigned to have complained, and it has been hard to figure out who the boats belong to.

Discussion: Would there be an advantage to having all of the owners, non-waterfront and waterfront, list their registered boat numbers, so that we could have a listing that is up to date of  what boats are in the community.  We would have a starting place then to have the boat moved if it was determined that it was a boat from the community or a strange boat. The next time the dues are issued we could ask all the owners to list their registered boat numbers.

Fence Survey: Mike Mann sent out a draft to the Board members a couple of months ago. The options have changed since then due to discussion. The survey will have four (4) options and will be sent out in the next couple of weeks.

Jim Peck: a few years ago the entire fence was replaced and it was financed by the Association.

Mike Mann: The fence is not covered in the Reserve Study, so the Reserve’s really aren’t available for that use, but I will check into it.

New Business:

Evaluation of Parking Area/Seal Coating: Harmel Sabourins

It will be on the Agenda for October.

Committee Reports:

Newsletter: Kathy Goldbeck for Anne Fernandez. The Newsletter will be coming out in September. It is the responsibility of the Board to get their articles in on time. Mike Mann-Presidents Corner, Dick Dickens-Small summary on Shoreline Requirements for everyone on the lake and Volunteers for the Architectural & Environmental Review Committee, Jack Perrigo-Treasurer’s Report and Status of docks , Maryhelen Perrigo-Fourth of July, Betty Jo Spivey-Newcomers Potluck Picnic.

Fourth of July Parade and Picnic: Maryhelen Perrigo stated that eighty-five (85) people attended, and  a profit of $100.00 was made. Next year the Fourth of July is on a Friday, and when they find out when the Louisa County Fireworks will be, they will put an article in the Newsletter informing everyone of the date and time of our parade and picnic.

Hospitality: Betty Jo Spivey stated that the Welcome Newcomers Community Potluck will be September 22nd at the Pavilion at 1:00PM. Invitations will be sent out  to the Newcomers in the Community and the Board members will be contacted so that food can be coordinated. Mike Mann encourages all the Board members to attend and welcome the new members.

Architectural & Environmental Review: Dick Dickens stated he and Mike Miller put together a Proposed Revision to the Architectural Review Standards at the Boards request last April.

TWPOA Board Meeting Minutes

June 3, 2007, 1:00 PM

Tara Woods Pavilion

The meeting was called to order by Mike Mann. 

All Directors were present. 

A Motion was made by Russell Smith and Seconded by Dick Dickens to approve the Agenda after it was amended to add the tee shirt purchase and approval of dual Property Managers.  Passed unanimously. 

Approval of the April and May Minutes was postponed until the August Board Meeting. 

Treasurer’s Report:  Jack Perrigo

As of May 16, 2007 the Receipts are $28,351.22 and Budgeted was $30,510.00.  Disbursements are $19, 267.75 and Budgeted was $28,857.00.  Total of Bank Accounts is $66,381.39 which includes $52,565.59 in the Reserve Fund. 

A Motion was made by Russell Smith to approve the Treasurer’s Report.  Passed unanimously. 

Discussion of Action to take on the 3 lots that have not paid their dues:  Overdue Dues.

Jack Perrigo indicated that 1 of 3 lots had paid their dues and that there are now only 2 delinquent lots.  The first lot is in a foreclosure proceeding and after discussion it appears that filing a lien offers the greatest potential to recover the full amount of dues.  As a result two motions were proposed. 

A motion was made by Jim Holland and Seconded by Dave Bolden to notify the bank (or property owners) that we’re going to file a lien within 10 days of notification.  Passed unanimously.

A Motion was made by Jim Holland and Seconded by Dave Bolden to notify the owners of the second delinquent property that we intend to file a lien within 10 days of notification.  Passed with 8 for and Jack Perrigo against. 

Action Without Meeting on Cleats for the Boat Slips:

Prior to  June 2007, the Board conducted an Action Without Meeting in order to have a clear policy prior to the re-opening of the docks.  The Motion proposed by Jack Perrigo is:

To minimize trip hazards and ensure that cleat installation does not void our warranty, Tara Woods requires that members use only “Flip-Up Cleats” (Overtons Item #26030 or similar).  Further all cleat installations need to be approved by the property manager.  To implement this requirement, the property manager will buy cleats and resell them to property owners.  Potentially, we would have to buy a maximum of 120 cleats at $20.00/a cleat plus tax and S&H-about $2500.00.  Passed with eight (8) for and Kathy Goldbeck against.   

A motion was made by Mike Mann to ratify the Action Without Meeting on the cleats.  Passed unanimously. 

Re-decking the Boat Dock and Slips—Cost to Complete:

Jack Perrigo reported that the cost to complete the work would be approximately $5,700.00 to finish all remaining surfaces (primarily the fingers), including any required underlying structural lumber. 

A Motion was made by Russell Smith and Seconded by Jack Perrigo to approve $6000.00 for completion of re-decking the dock and boat slips plus the lumber needed, not to exceed $6000.  Passed with 8 for and Kathy Goldbeck against. 

There was a discussion of possible ways to have more usable boat slips for the off water lots.  This will be on the August Agenda.  The Boat Slip Committee will meet and report back. 

Fence Rails and Posts:

Jack Perrigo stated that he feels a formal motion is needed so that he can dispense rails and posts to the interior lots for this year only.

A Motion was made by Jack Perrigo and Seconded by Dick Dickens to clarify that for this year only, the rails and posts for the fence are for all the members’ lots, interior and exterior fences.  Passed unanimously. 

Fence Petition:

A discussion on the Fence Survey and how to structure it took place.  Mike Mann agreed to structure a new letter by the August meeting so that it could be resolved at that time.

 Pavilion Roof:

The Property Manager had indicated in a previous meeting that the pavilion roof was the next major investment required by the reserve study.  During the discussion and with review of the study, it was concluded that the roof has a remaining life of 3 years (5 years based on the study less 2 years that have passed since the study).  Actually the next highest priority is to seal coat the asphalt.  This is a residual action recommended in the study as a short term repair in order to extend the life of the parking lot.  The Property Manager was asked to evaluate the condition of the parking area and look at options to implement a seal coat. 

Reassignment of Boat Slips:

A discussion on the reassignment of boat slips took place.  This will be on the Agenda for the August meeting. 

Tee Shirt Purchase:

A Motion was made by Jack Perrigo and Seconded by Russell Smith to authorize an additional $32.00 to finish paying for the tee shirts for the volunteers on the docks.  Passed with 8 for and Kathy Goldbeck against. 

Architectural & Environmental Review Committee:

Proposed Revision to Architectural Review Standards was deferred until the August meeting. 

Property Manager Report:

Harmel Sabourins and Jack Perrigo have volunteered to serve as Co-Property Managers for Tara Woods.  A Motion was made by Russell Smith and Seconded by Dick Dickens to approve the change from one (1) to two (2) Property Managers.  Passed with 8 for and 0 against.  (Dave Bolden had just departed the meeting before the motion was presented.) 

The next meeting will be on August 5, 2007 at the TWPOA Pavilion at 1:00PM. 

A Motion was made to adjourn the meeting and passed unanimously.

TARA WOODS POA

SUPPLEMENTAL RULES

To the Architectural Review Committee

REVIEW PROCESS

Last Revision April 13, 2007

The following rules are submitted to the Board of Directors for approval. The Rules Committee recommends that these three rules be adopted and incorporated into the review process by the Architectural & Environmental Review Committee.

1. Any man made landscaping feature exceeding 3 feet  (36 inches) in height such as a retaining wall, waterfall, raised deck or above ground pool shall be submitted to the AERC Committee in writing with drawings or sketches and color samples for review and approval prior to installation or construction.

2. Man made entry features, defined in part as being located at the entrance to a driveway, any contiguous portion of which exceeds 15 feet (15’) in length, shall be subject to the existing restrictive covenants concerning  fence material.

3. Any man made entry feature 15 feet (15’) or less in length shall be constructed of suitable natural materials such as brick, wood, stone, cultured stone, decorative ironwork (metalwork) or any combination of the above materials, and shall be submitted to the AERC Committee in writing with drawings or shetches and color samples for review and approval prior to installation or construction.

Mike Mann: What the Covenants say right now is that there’s a responsibility of the Board to approve all  structures. The  Covenants identify some design standards, but are totally silent on structures that are covered by this report.

Dick Dickens: We are trying to get some definitions to the guidelines.

Discussion:

Donna Bobbish: What are the criteria that would say that one proposal would be approved and another proposal would be rejected? Do we need to amend the Covenants to give people a target to shoot at?

Mike Mann: In this case it’s really defining the limits under which you have to submit something. It doesn’t include whether or not they would be approved or the criteria for approval, but it’s at least establishing a limit so that people know that if they’re going to build a  low retaining wall, a raised garden, they don’t have to submit it for approval, but if it’s over three (3) feet high, then you’ve got to submit it to the Architectural Committee.

Dick Dickens: You could always appeal to the Board if you didn’t like their decision.

Mike Mann: The problem is, this whole area is undefined, and there has been complaints when people build things. So this is at least saying, that if you’re contemplating building something that  meets this criteria, you have to submit it for approval.

Jim Peck: Are you going to incorporate this into the Covenants or By Laws?

Mike Mann: It would be the By Laws.

Jim Peck: Are the Covenants and By Laws current and up to date and posted on the Internet?

Mike Mann: I believe so. They haven’t been changed for several years.

Kathy Goldbeck: How many people are on this committee, and will be reviewing the plans?

Dick Dickens: Right now it’s just me. It’s a lot of responsibility for one person. There should be at least two(2) or  three(3) people on it.

Mike Mann: In this Newsletter put in an appeal for people to join the Architectural Review Committee. Dick Dickens will be the Chair.

A Motion was made by Russell Smith and Seconded by DaveBolden to amend the By Laws to incorporate  the Architectural Review Committee Review Process. Passed with 7 for and 1 against. Mike Mann, Kathy Goldbeck, Dick Dickens, Dave Bolden, Jim Holland, Bart Cameron and Russell Smith for and Jack Perrigo against.

Boat Slips: Jack Perrigo stated that  there are four (4) boat slips right now that can’t be used. We could reconfigure two (2) posts and add two (2) more posts to obtain 3 more slips and only one (1) slip would remain unusable. Dick Dickens volunteered to do a to scale architectural drawing so we can actually show you where the conflicts are and where the pilings are. They would be right on the main walkway.

Discussion: There was a lot of discussion about how to improve the boat slip situation and who should pay for any improvements that are made. Everyone should have a usable boat slip that is entitled to one.

Boat Slip Reassignment. Jack Perrigo submitted a document for the Board to consider on the reassignment of boat slips.

Slip Reassign Motion:

Background: Tara Woods lacks a slip reassignment policy. Since not all slips are equal, a continuous reassignment creates inequities by shutting out other owners from ever getting a better slip. To correct this, I propose that we hold boat slip lotteries when properties are sold.

The benefits to this approach is that every  lot /home entitled to a slip gets a chance to have a better slip, it does not take away a slip assignment from any current owner, and it generates money for dock improvements. There are other reassignment options, but all of them require that we take a slip from a current holder. This is the least intrusive way to reassign slips and a lottery is fair and impartial.

Board Resolution on  Assigning Slips: When a lot/home that has an assigned boat slip is sold the assigned slip does not automatically pass on to the new owner. The Board will hold a lottery to determine the new assignment. Each interested lot owner who is entitled to a slip can enter the lottery by sending $25.00 to the TWPOA Treasurer. The proceeds will be kept in a separate bank account to be used only for the improvement to the docks. The winning Tara Woods member will be assigned the slip and the winning member’s old assigned slip will then pass on to the new owner. The new owner will also be permitted to enter the lottery. 

Lottery announcements will be made only via postings to the webpage and through email. Owners interested should make sure that we have current emails or check the webpage regularly at www.twpoa-va.org.

_____________________________________________________________________________________

Discussion: After a lengthy discussion , Jack Perrigo stated that he would like to submit this as a motion officially.

A Motion was made by Jack Perrigo and Seconded by Mike Mann to take the document Jack has drawn up and approve by the Board as a resolution. The vote was tied with Mike Mann, Kathy Goldbeck, Jack Perrigo and Bart Cameron voting for and Dick Dickens, Dave Bolden, Jim Holland and Russell Smith voting against. Failed four (4) to four (4).

More discussion ensued.

A Motion was made by Jack Perrigo and Seconded by Russell Smith to talk to our lawyer to obtain a legal opinion on the proposal  by Jack Perrigo. Passed with Mike Mann, Kathy Goldbeck, Jack Perrigo, Bart Cameron and Russell Smith voting for and Dick Dickens, Jim Holland and Dave Bolden voting against. Five (5) for and three (3) against.

Mike Mann will contact our lawyer and make the meeting available to others.

Comments by Members:

Jim Peck : Could the meeting minutes be posted as a draft before the meetings on the website, and the Treasurer’s Report  as well, ahead of time?

Mike Mann: Yes.

Comments by Board: None

The next Board Meeting will be October 7, 2007 at the Pavilion at 1:00 PM.

A Motion was made by Jim Holland and Seconded by Dave Bolden to adjourn. Passed unanimously.

Respectfully Submitted,

Kathy Goldbeck, Secretary

TWPOA Board Meeting Minutes

April 15, 2007, 1:00 PM

Lake Anna Rescue Squad 1:00

Directors present were: Mike Mann, Jack Perrigo, Al Gam, Dave Bolden, Kathy Goldbeck and Jim Holland.

Mike Mann called the meeting to order.

A Motion was made by Al Gam and Seconded by Jim Holland to change the Agenda to include Action Without Meeting on Closing the Docks and Action Without Meeting on correcting the January Minutes and approving the Agenda as amended. Passed unanimously.

A Motion was made by Jack Perrigo to approve the March Minutes. Seconded by Al Gam and passed unanimously.

Treasurer's Report: Jack Perrigo

As of April 3, 2007 Receipts are $27,960.00: Interest (MM) $38.39, Dues $27,385.00, Other $537.00 a total of $27,960.39. Budgeted was $30,510.00: Interest (MM) $1,250.00, Dues $28,860.00, Sellers Pkgs. $400.00 a total of $30,510.00

Disbursements were $12,57465: Insurance $2,380.00, Board Expenses $292.47, Electricity $129.23, Corp. Fees, Fed & State Tax $74.00, Tax Preparation $200.00, Redecking Expenses $411.95, Annual Reserve Contribution $9,087.00 a total of $12,574.65. Budgeted was $28,857.00: Insurance $2,400.00, Attorney fees $300.00, Property Manager Fee $1,500.00, Board Expenses $4,000.00, Mowing $850.00, Pavilion, Common area/Landscaping $7,400.00, Porta-Potti $500.00, Newsletter $250.00, Electricity $500.00, Corp. Fees, Fed & State Tax $1,100.00, Tax Preparation $250.00, Contributions $300.00, Annual Meeting Expenses $100.00, Picnic-Other $10000, July Fourth Parade $220.00, Annual Reserve Contribution $9,087.00 for a total of $28,857.00

Cash Reconciliation: Operating Fund 2006 $5,182.33. Add Receipts $27,960.39. Less Disbursements $12,574.65. Total Operating Fund $20,568.07.

Non-Operating Fund: Capital/Reserve Fund: $42,634.13. Transfer from Operating Fund 2007 $9,087.00. Interest $523.94. Capital Reserve Fund: $52,245.07 Total Funds $72,813.14 Bank Account: Checking Account $753.62. Money Market Account $19,814.45 Certificate Of Deposit $52,245.07. Total $72,813.14.

Three (3) Lots have not paid their dues to date.

Fence Survey: Will be put on the Agenda for the Annual Meeting May 19, 2007.

A draft of the Survey will be posted on the TWPOA Website.

A Motion was made by Jim Holland and Seconded by Jack Perrigo to wait to send the Survey out until after the Board has had the opportunity to consider the comments made by the members of the Assn. at the May meeting. Passed unanimously.

Action Without Meeting. Correct the January Minutes to read: A Motion to approve the Action Without Meeting and changing the dock decking amount to $10,000.00: $9,400.00 for the redecking with composite on the docks and $600.00 for material to bring the spacing of the stringers up to County Code. Passed with Mike Mann, Jack Perrigo, Bart Cameron, Al Gam, Jim Holland and Russell Smith voting for and Kathy Goldbeck abstaining.

Mike Mann welcomed the New Directors to the Board. The TWPOA membership voted for Mike Mann and Kathy Goldbeck to remain on the Board and Dave Bolden is new to the Board.

Election of Officers: Mike Mann is President, Dave Bolden is Vice President, Jack Perrigo is Treasurer and Kathy Goldbeck is Secretary.

A Motion was made by Jack Perrigo and Seconded by Jim Holland to approve the Meeting Schedule for 2006-2007. Passed unanimously.

Tara Woods Board Meeting Schedule for 2007/2008:

Annual Board Meeting                   May 19, 2007 at TWPOA Pavilion at 10:00 AM
Board Meeting                             June 3, 2007 at TWPOA Pavilion at 10:00 AM
Board Meeting                             August 5, 2007 at TWPOA Pavilion at 1:00 PM
Board Meeting                             October 7, 2007 at TWPOA Pavilion at 1:00 PM
Board Meeting                             January 6, 2008 at LARS at 1:00 PM
Board Meeting                             March 2, 2008 at LARS at 1:00PM
Transitional Board Meeting             April 13, 2008 at LARS at 1:00 PM
Annual Board Meeting                   May 17, 2008 at TWPOA Pavilion at 10:00 PM

Boat Slip Committee: Jack Perrigo

The main area of the dock is almost finished, but work on the fingers has not yet been started. Most of the composite has been used and more is needed to finish all the work.

Mike Mann said some of the boat slips may need to be reconfigured as they are not really usable where they are.

Rules Committee: Jack Perrigo

Mike Miller and Dick Dickens could not attend the meeting and sent to Jack a copy of the Supplemental Rules that the Committee has drafted for review. Discussion centered on defining a fence and what is in the Covenants on it. Mike Mann said we will ask the lawyer for a legal opinion on Supplemental Rules and the Covenants as they pertain to fences. This will be on the June Meeting Agenda.

Book Audit Committee: Jack Perrigo

The Book Audit Committee composed of Dick Lear, Jim Duke and Jack Perrigo as overseer met and attests that the Treasurer's records for 2004, 2005, and 2006 are correct. This document will be attached to the Minutes in the Association files. The Book Audit Committee will perform the Audit once a year.

Property Manager: Harmel Sabourins

Jack Perrigo reported that we are running out of materials to finish the dock and slips. We are 30 linear feet short, 150 sq. feet of doing all of the walkways and 600 sq. feet short of doing the fingers, a total of 750 sq. feet.  Mike Mann said to look at 2 options for the next meeting: To finish the main walkway with the materials that we have and to put it into a safe condition for people to use. And a second option to finish all of the work on the docks and fingers. This will be on the June Agenda.

A Motion was made by Jack Perrigo to close the docks until repairs can be completed or at least safe for people to walk on. Seconded by Jim Holland. Amended by Jim Holland to close until safe to use. Seconded by Jack Perrigo. Motion passed unanimously.

A Motion was made by Jack Perrigo to approve spending $200.00 to buy a small gift for the volunteers that worked on the redecking in appreciation for all the work they did. Seconded by Mike Mann. Discussion: Kathy Goldbeck  said that she appreciates all the time and effort that was put in by the volunteers but, that in the past, nothing special was done for the others that had volunteered to help out. Question called. Motion passed with Mike Mann, Jack Perrigo, Jim Holland and Dave Bolden voting for it and Kathy Goldbeck voting against it.

Jack Perrigo said that he will buy posts and rails to repair fence on Carrs Bridge Rd. Mike Mann said to use $3900.00 that was allotted for fence repairs to purchase rails and posts

Mike asked Dick Lear to add Fence Repair to the Web Page to notify members of when the material will be available for repairs. Mike will write up an article and send to the board members for approval to post to Web Page.

Mike Mann: On the Agenda for the June meeting will be 2 near term projects: Docks and Roof on the Pavilion-replacement or repair. Mike will look into replacing lost shingles and report back to Board.

Fourth of July: Maryhelen Perrigo

The 4th of July will be on a Wednesday, so the Parade and Picnic will be on June 30th to coincide with the Fireworks on the Lake. The rain date is July 7th. The theme of our parade this year is "Americans Love Their Sports". We will meet at the Lear's on Burruss Mill Rd. at 11:00 AM to start lining up. Jim Holland said that volunteers are needed to man the grills for hamburgers and hotdogs and to bring grills. $200.00 has been allocated from the Board for food. Mike asked Maryhelen and Nancy Lear to put an article in the Newsletter on the July 4th Parade and Picnic.

In the Newsletter that is to come out soon, an article on the Fence Survey, Budget, Election Results, a 30 day Notice for the Annual Meeting and a schedule of Board Meeting for 2006-2007 will be included. The 30 Day Notice of the Annual Meeting will be posted on the Website and on Kathy's email to everyone in the Assn. tomorrow, Monday.

Hospitality: Betty Jo Spivey

Light refreshments for the Annual Meeting will be provided. Welcoming packets instead of baskets will be sent out to new owners in Tara Woods. Included will be information on the County, such as maps, etc. and a Directory with Board of Directors and the Membership. The cost would be approximately $1.50 per family. We are planning a Newcomers Potluck Picnic at the Pavilion in September and invitations will be sent out to the newcomers. The other members would provide the food. We are asking the Board of Directors to attend also. An article will be put in the Newsletter.

Property Owners Association of Virginia (POAVA)

Jack Perrigo went to a meeting of the POAVA for the State of Va. of which our Assn. is a member. This is a very important source of information for our Board. The report from Jack follows.

The Property Owners Association of Virginia (POAVA) is an association of Home Owners Associations Tara Woods is a member. The President of POAVA is Bill Marr. He is a lawyer and he specializes in POA law.

At the annual meeting of POAVA, I get detailed lectures on association issues by people who are experts in POA matters. We also get a briefing on changes that the Virginia legislature implemented to the POA act. For example, POAs will be required to obtain a fidelity bond insurance policy (minimum $10,000). TWPOA needs to see if our current D&O policy covers this.

The meeting also covered budgeting and financial operations as well as collecting unpaid dues. Basically, the financial summary should show where the money came from, where it went, and how much money do we have. In order to collect delinquent dues, POAs have to put liens on the property. The POA then has 3 years to take action or the lien becomes unenforceable. The actions we can take are to get a judgment against the owner or pursue an non-judicial sale.

Associations have to be very careful when trying to collect delinquent dues. Bill Marr said that we can't "shout from the roof tops". That is, we should go into executive sessions and then not mention names but refer to lot numbers. He said that there are several laws to protect individuals from unfair collection practices and we don't want to risk stepping over the line.

Comments by the Membership:

Al Gam thanked the Assn. for giving him the opportunity to be on the Board. The Board thanked him for giving his time and efforts to be a member of the Board. He will be missed.

Bev Duke thanked the Directors and Officers for serving on the Board for the community

The next meeting will be June 3, 2007 at the TWPOA Pavilion at 10:00AM.

A Motion to adjourn was made by Dave Bolden and Seconded by Jim Holland Passed unanimously.

Respectfully Submitted,

Kathy Goldbeck