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Board of Directors Minutes 2006-2007 - Mike Miller, President
| Board of Directors 2006-2007 | |
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Officers: |
Directors: |
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Mike Miller, President |
Bart Cameron |
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Mike Mann, Vice-President |
Dick Dickens |
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Jack Perrigo, Treasurer |
Al Gam |
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Kathy Goldbeck, Secretary |
Jim Holland |
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Russ Smith |
DRAFT
Directors present were Mike Miller, Bart Cameron, Al Gam, Kathy Goldbeck and Jim Holland. Jack Perrigo, Dick Dickens, Mike Mann and Russell Smith could not be at the meeting.
Mike Miller called the meeting to order.
A Motion was made by Bart Cameron to approve the Agenda and was seconded by Al Gam. The Motion passed unanimously.
A Motion was made by Jim Holland to approve the January 7, 2007 Official Minutes and seconded by Bart Cameron. The Motion passed unanimously.
Treasurer’s Report:
Mike Miller reported that Jack is very ill, but sent an email stating that eight (8) lots have not paid their dues as of yet. Reminder letters will be going out to them. $25,715.00 in dues has been collected so far. The upcoming bills that have to be paid are the Insurance bills of $1336.00 to cover Tara Woods and $1026.00 and for the Directors Liability Ins. The Directors fees have to be paid also.
New Business:
Nominations: Kathy Goldbeck
We have three (3) nominations: Dave Bolden, Mike Mann and Kathy Goldbeck, in that order that will be on the Ballots going out to the membership on March 9 2007.Three (3) positions need to be filled on the board. The Ballots must be back in by March 31, 2007 to be counted. The Ballots will then be counted by the Election Committee on April 5, 2007. The Board Transition meeting will be April 15, 2007 at LARS at 1:00PM.
Newsletter Editor: Mike Miller
Anne Fernandez has graciously accepted the role of Newsletter Editor. She professionally works with computers and HTML Web Pages. Anne and her husband Bob moved to 946 Carrs Bridge Road last year. Bob is living here and Anne and the children are living in Ohio until school is out this summer. Then the whole family will be living here. Anne will probably do the Newsletter from Ohio early this summer. Welcome to all of you.
Old Business:
Lot 65 Update:
Mike Miller said that Dick reported there are no new updates on the property. The builder/owner has not put the fence back up. He thought the Assn. would do it. However, according to Harmel, it is his responsibility to put it back up but we will supply the materials. There is no county permit for the second culvert and driveway that was put in for the heavy equipment to use. The culvert is placed too high in the ditch and water does not run off properly. Dick will send a letter to the owner to get a permit for the culvert and driveway, and reinstall them, or to take them out.
Fence Survey:
Mike Miller: Kathy where do we stand on the survey? There was a lot of discussion on that last month at the meeting and I wasn’t here.
Kathy: Actually, there was a lot of discussion on it! It seemed that most of the board assumed that we were going to send out the survey yet sometime this summer. But, there was no more talk about actually doing it or when it would be done.
Mike Miller: About two (2) or three (3) meetings ago, we had quite a bit of discussion about getting it sent out and the format for it. And, I think we agreed on what we wanted in that survey.
Kathy: That survey was prepared in the fall by Mike Mann, but was not sent out before the holidays, as was planned because I was out of town with a family crisis. When I was here to send it out, it would have been right in the middle of the holiday season which bothered people last time.
Jim Holland: Was it finalized?
Mike Miller: Yes.
Jim Holland: It was supposed to be in the mail before the meeting in January so we could decide how much we needed to fund it for. We went ahead and funded it for $50.00 per lot and raised the dues $50.00.
Mike Miller: I would like to have a motion from somebody to officially say, “Let’s send the survey out as soon as possible”.
Motion: Al Gam: I move to send out the survey now, and to be back in by the April 15th.meeting. Seconded by Mike Miller. The Motion passed unanimously.
Discussion: Jim Holland: Make sure people know to participate, as many of the membership as possible, maximum participation, not only by the people that want the interior fence but by everybody. We are going to be spending a lot of money on this fence. It’s going to be a big expense, and people need to sign up for the amount of money it’s going to cost.
Mike Miller: Kathy, maybe you could send out an email also, about a week after sending the ballots out reminding everybody that the fence survey is either at their residence, or coming soon, and please check it off and send it back to us as quickly as possible.
Larry Katz: I assume that the survey information will outline precisely what the estimate is for the expense for each year.
Mike Miller: It is all in there.
Larry Katz: Our petition wasn’t really saying, maintain it permanently, it was, preserve the status quo until all the members could really have all the information to make that decision.
Mike Miller: We haven’t heard any negative responses or feedback from the community on raising the dues $50.00 this year. Kathy send an email copy electronically to everyone (membership) so they get two (2) copies and will be reminded to send the survey back in before the May meeting. I don’t want any more additional delays if possible.
Reports:
Rules Committee: No report
Book Audit Committee: No report
Boat Slip Committee: No report
Property Manager: No report
Upcoming Meeting will be April 15, 2007 at LARS 1:00PM
Open Comments by Membership:
Larry Katz: I appreciate the response to our petition from the board of maintaining the status quo and sending out a new survey.
Jim Duke: I would like to suggest a work schedule be put out in advance and see a work party organized to repair the fences. We need volunteers or family members from the community to work on the fences. Maybe have the community notified which areas will be worked on and when, so they can help work or maybe provide refreshments.
Mike Miller: It is not Harmel’s responsibility as Property Manager to do all the work.
Jim Holland: Harmel did the work with his family members and a few volunteers.
Comments by the Board:
Al Gam: Maybe we could make the TWPOA Web Site more user friendly, and maybe have important phone numbers in there, like Harmel's, and we could even have the whole phone book in there. We could have one section opened for members only to access, which would require a password to get in there. And we should update the directory with all the new members’ addresses and emails addresses also.
Kathy: A formal directory was made up, updated and passed out at the meetings last year, beginning at the Annual Meeting, and was dated May, 2006.
Mike Miller: Let’s see if we can print it up, and see if we can get the updates together with what we have now, and have it by the Annual Meeting.
Kathy Goldbeck: Okay. I’ll work on getting it done.
A Motion was made by Al Gam to adjourn and was seconded by Bart. Motion passed unanimously.
Directors in attendance at the meeting were: Mike Mann, Jack Perrigo, Kathy Goldbeck, Bart Cameron, Al Gam, Jim Holland and Russell Smith. Mike Miller and Dick Dickens could not attend.
Mike Mann called the meeting to order.
A Motion was made to approve the Agenda and passed unanimously.
A Motion was made to approve the October 1, 2006 Minutes and was passed unanimously.
Treasurer’s Report: Jack Perrigo
As of December 31, 2006,
Receipts totaled $32,703.95.
Interest on CD’s and Money Market was $1,591.34.
The sale of Lot 69 realized a total receipt of $5264.93: Interest of $2,270.66,
Dues came to $2,294.27 and Legal reimbursement was $700.00.
Other Receipts consisted of $50.00 Gate Cards, $24,966.40 Dues,
Mowing $300.00,
Seller’s Packages $400.00, and other was $131.28.
Budgeted was $25,790.00.
Disbursements totaled: $36,206.30.
Insurance was $2,332.00,
Attorney fees $143.75.
Property Manager fee $1,500.00,
Board Expenses $3,605.68,
Mowing $3850.00,
Pavilion, Common Area/Landscaping $2,342.48,
Porta-Potti $422.69,
Newsletter $75.09,
Electricity $475.01,
Corp. fees, Fed. And State Taxes $1,106.00, tax Preparation $200.00,
Contributions $300.00,
Annual Meeting Expenses $10.74,
Picnic-Other $32.52,
Non Budget Items $86.40,
Non Judicial Sale (Lot 69) $1,239.17,
Annual Reserve Contribution $9087.00,
Capital Expense (Re-decking) $9397.77.
Budgeted was $25,737.00.
Reserve Requirements: As projects are done, the reserve requirements will be
lowered. We can be financially solvent within a couple of years, or by 2010.
A Motion was made to approve the Treasurer’s Report and was passed unanimously.
A Draft of the 2007 Budget was presented with Receipts of $26,610.00 and Disbursements of $24,957.00 expected.
A Motion was made to approve the Draft of the 2007 Budget and was passed unanimously.
Action Without Meeting was taken on increasing the amount for re-decking to $9,400.00 for the re-decking of the docks with composite and $600.00 for material to bring the spacing of the stringers up to County Code, was passed with a 6 for and 1 abstaining.
Nominating Schedule: Kathy Goldbeck
In the upcoming election there are 3 Directors whose terms will end: Mike Mann, Al Gam and Kathy Goldbeck. We will be voting for 3 Directors this year.
Proposed Election Schedule:
Mail Nomination Ballots
Feb. 1, 2007
Nominations Deadline March 1, 2007
Notify Nominees March 2, 2007
Send out Ballots March 9, 2007
Deadline for returning Ballots March 31, 2007
Count Ballots April 5, 2007
Transition Board Meeting April 15, 2007 at LARS
1:00 PM
Annual Meeting May 19, 2007 at
Tara Woods Pavilion 10:00 AM
Old Business:
Lot 65:
Harmel: Two of the issues we had with that lot, the trusses and the trash, are gone. Two things that Dick was supposed to get in touch with the owner about was, the driveway that was put in did not have the culvert right and all the heavy weight of the trucks and equipment made it drain incorrectly, and the fence by the drain field has not been put back up.
Mike Mann: I will talk with Dick about sending a letter or talking to the owner again.
Rules Committee: No Report
Survey on Fences: Mike Mann
To refresh everyone’s memory, we did a survey last year on the fences. The option that got the most votes was to use the material on the interior fences to offset the cost of maintaining the exterior fences, and to continue to maintain the exterior fences because that was the part that was presented primarily to the outside communities. So, to maintain the image of Tara Woods having a peripheral fence around it, and the interior wouldn’t have a fence around it. There were 27 Lots that voted for that particular option, essentially 1/3 of all the membership, and 2/3 of all who voted in the survey. Subsequent to that, there was a petition circulated asking that the board not implement that option. That option was zero cost of dollars to the Assn. That option was submitted late in the spring, and was signed by 39 Lot owners. Just more than half of the voting membership. They asked us not to take the fencing down in the interior, and to re-look at the fence situation, and if necessary, to have another survey, and to keep things the same for now. A new survey was prepared, and for a variety of reasons, the survey was not issued before this meeting. The problem that we have is, that this is the last meeting before dues for 2007 are due. We have to set the dues today. We have to make a decision on the fences today.
Jack Perrigo: Dues letters are being sent out tomorrow, January 2.
Mike Mann: Dues letters have to go out. We have to set the dues without the benefit of the survey. I open it up to the board for discussion.
Motion: Jim: I move that we decide to increase the dues some amount, with that amount to be decided with a subsequent vote. Seconded by Bart Cameron. The Motion passed with Mike Mann, Bart Cameron, Al Gam, Jim Holland and Russell Smith voting for it, and Jack Perrigo and Kathy Goldbeck voting against it. 5 for and 2 against.
Motion: Jim: I vote that we increase the dues $50.00 for 2007.
Discussion: Jack: I feel that when we get the survey in , we will have to increase the dues again.
Mike Mann: Jim is proposing a 1 year increase, and we’ll look at it again next year.
Jack Perrigo: I amend the motion to raise dues $50.00 and it be categorized as a special fence assessment, and all monies collected to be spent only on the fence.
Jim: Okay. I agree with that. Seconded by Bart Cameron.
Amended Motion: Jim: Raise the 2007 dues $50.00 and have it be categorized as support for increased maintenance on the fence. The Motion passed with Mike Mann, Bart Cameron, Al Gam, Jim Holland and Russell Smith voting for it, and Jack Perrigo and Kathy Goldbeck voting against it. 5 for and 2 against.
Motion : Russell Smith: I move to increase the dues by $100.00 for 2007. Seconded by Al Gam. The Motion failed with Russell Smith and Al Gam voting for it, and Mike Mann, Bart Cameron, Jack Perrigo, Jim Holland and Kathy Goldbeck voting against it. 2 for and 5 against.
Broadband:
Al Gam: Broadband is putting an antenna by Elk Creek. This has been delayed because the Electric Co. did not know how tall the tower would be and are working on it. Postponed for at least 6 months.
Book Audit Committee: Jack Perrigo
Jack will have the report on the books for the March meeting. Jim Duke is on vacation since January, and they will meet before the March meeting. He thinks the books should be looked at every year.
Boat Slip Committee: Mike Mann
We identified some options on what to do on the boat slips. We were able to start the decking replacement, and we have identified the way to increase the number of boat slips by reconfiguring some of the pilings. And so, this could resolve the current problem we have with the boat slips. There are at least 3 boat slips that are totally unusable. You can’t fit a boat of any size, 18 ft. or more, in there if a boat is in the adjacent slip. So, we’re having problems today in that we cannot provide everybody that’s entitled to a boat slip, with a usable boat slip. So, we’re going to send a letter to the community asking for $50.00 contributions and labor to move some of the pilings and make more slips. The request for contributions will primarily focus on the non-waterfront lots.
Mike Mann: The next meeting will be March 4, 2007 at LARS at 1:00 PM.
De we have any comments by the Membership? No
De we have any comments by the Board? Yes.
Jack Perrigo: Motion: We have to approve the 2007 Budget as Proposed. Motion Seconded by Jim.
Jack: Can I amend that? I put the budget together with the understanding that we were not going to raise the dues. We are going to get $3,900.00 additional monies. I would like to put an increase of $50.00 per lot into Line 24. Amendment Seconded by Jim, and passed unanimously.
Mike Mann: Motion to adjourn. Passed unanimously.
Directors present were Mike Miller, Mike Mann, Russell Smith, Jim Holland, Jack Perrigo, Dick Dickens and Kathy Goldbeck
Mike Miller, President led the meeting and called the meeting to order.
A Motion was made and seconded to approve the agenda and was passed by unanimous consent.
A Motion was made and seconded to approve the August 6, 2006 minutes and was passed unanimously.
Treasurer's Report: Jack Perrigo
As of September 17, 2006 Total Receipts are $32,069.38 and budgeted was $25790.00. Interest is $3227.43 and budgeted was $750.00. Dues received are $27960.67 and budgeted was $24640.00. Income from sale of Lot 69 was $5200.00. Taxes were paid on it as it is not tax exempt. Mowing was 150.00. Marie Claire, Newsletter Editor, did not accept the $100.00 gift certificate and it was put back into the budget. $31.28 was left over from the July 1, 2006 picnic. $86.40 was overpaid by a lot owner and it was refunded to them.
Discussion of Reserves: $32,715.75 was rolled over into CD's. Four (4) CD's have a rate of 4 1/2 % interest which goes up every 6 months. This step allows money to be pulled out if needed and put somewhere else.
A Motion was made and seconded to approve the Treasurer's Report and passed unanimously.
Old Business:
A Newsletter Editor is still needed.
Update on Lots 41 and 65: Dick Dickens
The work on Lot 41 is completed. There was no bond issued by TWPOA as the county issued the permit to build. Dick Dickens gave them a letter of approval.
The bond for Lot 65 was started by the previous owner. It went beyond the time frame.
Jack Perrigo said the trusses and trash on Lot 65 is still there and the fence is still down. The Performance Bonds are usually issued up front, and can be used as leverage to have everything finished and cleaned up on time. Mike Mann said that we as an Association can have property cleaned up and charge the owner.
A Motion was made and seconded to send a letter to the owner of Lot 65 to correct three (3) faults, to remove the debris, trusses and restore the fence. Also to repair one of the culverts. Thirty (30) days is being given to complete the work. The Motion passed unanimously.
Discussion on bonds: Under what circumstances should a bond be required for housing construction or additions? Mike Miller and Dick Dickens will look into this and report back to the board.
Environmental Report: Dick Dickens
Broadband Internet is looking for a place to erect a tower in the area to offer high speed Internet to the community. Dick was contacted by them and he will look into it and report back to the board.
Book Audit Committee: Jack Perrigo
No report.
Boat Slip Committee: Mike Mann
Two (2) boat slips have a problem. One is unusable and the lot owner assigned to the other one is asking for a reassignment. The problem is being worked on.
Survey on Fences: Mike Mann
The board will be sending a new survey to the membership on the fence proposal. The last survey will be used with updated information. Mike Miller asked Mike Mann to come up with a survey to send out thru the Motion Without Meeting. Harmel will work up the costs to repair, replace , etc., and the associated cost with the survey for 2007-2008. We may have to increase the yearly dues. At last count there were 3222 rails and 1500 posts in the existing fence.
Property Manager:
Boat Slips. It would cost $9200.00 to use pressure treated wood for the decking on the boat slips. The cost for composite, which will last longer, is $18500.00. The remaining life of the posts, according to the Reserve Study, is 25 years. The deck boards should be replaced in 2 years. Jack Perrigo said the treasury can give $9000.00 for new decking this year, and do it in 2 or 3 phases.
Harmel also replaced the battery and belt for the gate at the Common Area himself.
A Motion was made and seconded to take $9000.00 and re-deck as much of the dock and slips as we can using vinyl composite. Motion passed with six (6) for and one (1) abstaining.
Hospitality:
No Report.
The Jones, newcomers to the neighborhood, were introduced and welcomed to Tara Woods.
Mike Miller stated that information will go out in the mail February 1, 2007, for nominations to the board. There will be 3 or 4 board members with terms expiring.
Next meeting will be Sunday, January 7, 2007 held at LARS at 1:00 PM.
Meeting Adjourned.
Respectfully submitted,
Kathy Goldbeck, Secretary
The meeting was called to order by Mike Miller, President. Board members in attendance were Mike Miller, Mike Mann, Jack Perrigo, Kathy Goldbeck, Bart Cameron, Dick Dickens and Jim Holland. Russell Smith and Al Gam were absent.
The Environmental Control Committee was asked to be added to the Agenda.
A Motion was made for approval of the May 20, 2006 Minutes and passed unanimously.
A Motion was made for approval of the Agenda for August 6, 2006 and passed unanimously.
A Motion was made for approval of the June 4, 2006 Minutes asking that the Minutes be changed to read 37 Lots and 27 Lots instead of 37 Home Owners and 27 Home Owners on the Petition filed by Larry Katz and Jim Duke for maintaining the fence for one year and addressing the fence question next year. The Motion passed unanimously.
Treasurer's Report: Jack Perrigo
Marie Claire Kleinworth declined to accept the Gift Certificate for $100.00 that the Board and Membership gave to her for her excellent work as the Newsletter Editor. She said she volunteered her time as a service to the community and would not take compensation for it. She hopes to be of service in the future. Thank you once again, Marie Claire from everyone.
Budget: As of July 31, 2006 the Total Receipts for the year has been $26,123.11 and Budgeted was $25,900.00. Total Disbursements for the year has been $18,121.99 and Budgeted was $25,737.00. Funds going out were $3,300.00 for Mowing. $750.00 was Budgeted for the year, but $3,000.00 owed for last year's Mowing was paid this year using last year's budget authority to do so. $2,000.00 was used for repairs at the Pavilion and to the blacktop. $217.48 was used for mulch. Annual Reserve Contribution to date has been $5,000.00. Other expenses included: Insurance, Property Manager Fees, Board Expenses, Porta Potti, Newsletter, Electricity, Corp. Fees, Fed. & State Tax, Tax Preparation, Contributions, Annual Meeting Expenses and Picnic-Other. There is no Retainer Fee for the Attorney, but we do pay for filing Liens on unpaid yearly dues.
A Motion was made to approve the Treasurer's Report and was passed unanimously.
New Business:
Ultra light Plane: Jim Holland
About the July 1st. events at the Picnic after the Parade. Randy Nageotte, a Pilot, and his friend, a Pilot and Flight Instructor, conducted airplane rides in a safe and responsible manner to some of the people at the Picnic. There was a question from the assembly as to whether money was charged for the rides or for gas money. Kathy Goldbeck talked with our Insurance Company Agent and was told that we could possibly lose our insurance if the boat ramp and parking area, was used for anything other than boats, boat trailers and cars (trucks) as it was intended for when initially installed.
A Motion was made to adopt a Resolution that the boat ramp is only for the use of boats and boat trailers and was passed unanimously.
Creating a Book Audit Committee: Jack Perrigo
An Audit needs to be done on the Association Books as it has not been done in quite some time and is overdue
A Motion was made to create a Book Audit Committee made of three (3) members of the Association, not Board Members, with Jack Perrigo facilitating the Audit. Auditing will be early this fall and again in Jan. for a new statement, and then every year after that. The Motion passed unanimously.
Volunteers for the Committee were Jim Duke, Dick Lear and one other to be announced.
Action Without Meeting:
Article V, Section 7 of the By-Laws states "Unless prohibited by law, any action which may be taken at a meeting of the Board may be taken without a meeting if authorized in writing, signed by all of the Directors who would be entitled to vote upon said action at the meeting, and filed with the Secretary of the Association.
The 2005/2006 Board agrees to conduct email votes on issues presented by the President of the Board. This agreement is binding only for the term of the 2005/2006 Board. All such actions will be presented and reported in the minutes at the next meeting to ensure the minutes provide a complete record of all Board actions.
If any member of the Board requests that an action be considered at a public meeting, the matter in question may not be acted upon without a meeting.
Mike Miller said we needed all of the Board member's signatures to put this into action for 2006/2007. All Board members present have signed with the exception of Russell Smith. Kathy will get his signature at the first possible date.
Old Business:
Newsletter: A Newsletter Editor is needed. If anyone knows or hears of someone interested in becoming the Editor, please notify one of the Board members and we will contact them.
Structure Between the West's and Peck's Homes: Dick Dickens
A structure was built at the entrance to the West's and Peck's homes. It is a structure and not a fence and is an entry only. It is not covered in the Covenants (structures are covered but not design standards), and so there is not enough criteria to judge it. Jim Holland: He doesn't object to the structure, just the process under which it was erected without the Board knowing of it beforehand. Mike Mann: Residents should inform the Board beforehand of any construction plans and get approval. Mike Przepiora: A review of the Architectural Guidelines should be done and brought to the membership for a vote.
A Motion was made to approve Dick Dickens decision that the entryway built between the West's and Peck's homes is acceptable, and directs the Environmental Committee to document the rationale for the decision to approve the structure, and to bring to the Board new guidelines for membership approval. The Motion passed with 6 for and 1 against.
Boat Slips: Usable and Unusable
A Motion was made to set up a Boat Slip Committee to review all boat slip issues and come up with alternatives to present to the Board at the next meeting. The Motion passed unanimously.
Members on the Committee will be Jim Duke, Dick Dickens, Mike Mann and Jack Perrigo.
Performance Bonds: Dick Dickens
Dick said he has not received Performance Bonds on Lots 41 and 65. Construction on Lot 41 is underway but not completed yet. Jack Perrigo: Send a letter to Andersons on Lot 41 to give a Performance Bond. Lot 65 has changed hands, but the Performance Bond runs with the owner and not the Lot. Also the start date is important. Send a letter to the Arnholds on Lot 65.
Reports:
Fourth of July: Mary Helen Perrigo and Nancy Lear
There was a great turnout at the Parade and Picnic, and they plan on doing things the same way next year. Everyone seemed to enjoy the cookout, and they plan on starting the grilling earlier next year also. Thanks to the chefs for cooking and to the members that brought desserts. $100.00 was budgeted for food, etc. Contributions were collected from non-members of Tara Woods totaling $230.00. The extra money collected will be put back into the budget. Mike Mann: Thanks to the committee and their workers for their hard work.
Annual Potluck Picnic:
The Picnic will be an Octoberfest on October 1, 2006, Sunday at the Tara Woods Pavilion at noon. The TWPOA Board Meeting will follow the Picnic at the Pavilion at 1:00 PM. Please come and join us for fun, good food and a meeting, and bring a dish to share!
Hospitality Committee: Nancy Lear and Betty Jo Spivey
Nancy and Betty Jo do not want to give out the Welcome Gifts in the future, do to the unavailability of the new owners. In most cases, it is hard to reach them and find out when they will be at the lake so they can deliver the baskets.
Comments: Membership
Nell West said the Pecks and Wests never meant for the entryway between their homes to be a fence. They appreciate the Board's concerns, and the approval of the Board.
Comments: Board Members
Bart Cameron: Louisa County has adopted new Shoreline Regulations called Lake Anna Shoreline Use and Design Standards. This is something that will affect all of us by November 1, 2007. If you would like to read over the new standards, and I strongly advise you to do so, they can be found on the Louisa County website at: www.louisa-county.com. Look under "Proposed Ordinance Changes". Remember this will go into effect on Nov. 1, 2007.
A Motion was made to adjourn and was passed unanimously.
Respectfully Submitted,
Katherine Goldbeck, Secretary
The meeting was called to order by Mike Mann.
Mike Miller, Jack Perrigo, Al Gam, Russell Smith are absent. All the board members that are not present informed us they could not be here.
A motion was made by Dick Dickens and seconded by Jim Holland to approve the agenda and was passed by unanimous consent.
Approval of prior meeting minutes was deferred as all of the board members have not had an opportunity to read them prior to the meeting.
Jim Holland requested an Environmental Committee review on the new structure being built by West’s and Peck’s between their lots. The ensuing discussion did not result in a resolution. Dick Dickens was requested to document the decision process he utilized to conclude that the structure is acceptable, regardless of whether or not the affected members submitted plans for approval.
Update on Lot 69 foreclosure: Lot sold for $84,500. The buyer lives in Both Waters.
Update on Lot 35 lawsuit: Lot 35 was the only lot that met legal conditions for the multi-million dollar lawsuit. It does not affect any other property owners in Tara Woods. The Board will continue to monitor progress on the lawsuit.
Gifts for the departing Directors: this action has already been approved following the procedures for Action without meeting. In order to confirm the decision, a Motion made and seconded to present gifts to the departing Directors, Bill Poggi and Dave Melton, and Marie Claire Kleinworth, Newsletter Editor in appreciation for all their work for the Tara Woods community. Passed by unanimous consent.
Harmel and June Sabourins have proposed an addition to their home. The existing garage will become part of the kitchen, and a four bay garage will be added with a sizeable second floor above it. One new home was approved which is Scott and Elizabeth Anderson’s on Lot 41. There was a holdup on the building for one month. The house was set to be 45 feet from the street as per the county, but not to TWPOA codes, which are 65 feet from the street. This was rectified and the building has now begun. Terry and Barb Liggett on Lot 39 had a deck added.
The Potluck Dinner has been changed to June 22, at 5:30 PM. All the other dates will remain the same.
Kathy Goldbeck for Mary Helen-- Fourth of July Parade committee: The parade will July 1, Saturday at noon. Meet at 11:15 at Nancy Lear’s for the participants, floats, walkers etc. There will be food after the parade at the Pavilion. LARI cannot provide the food and drinks this year , so they are asking the committee request for $150 to fund the hamburgers, hotdogs, and drinks. Desserts are being asked for from the neighborhood. Grills will be set and manned by Jim Holland and other board members. Jim Holland and Jack Perrigo agreed to provide the food on a cash basis and request reimbursement for any shortfall after the event.
Shirley Carestia:
(1.) We should all be grateful to Harmel for all his work in Tara Woods.
(2.) She expressed concerns regarding the decision to reduce Board funded mowing and fence maintenance. Her opinion was that there is an imbalance in benefits from the dues for lakefront versus other members. She felt lakefront owners do not benefit from maintaining the docks, their primary benefit was from the mowing and fence maintenance.
Larry Katz:
Larry brought forward a petition signed by 37 members. The essence of the petition was that the board continue to maintain all of the fence this year and to re-address the issue as part of next years budget process. This petition does not address the mowing, only the fences. The 37 member total far exceeds the 26 members who voted to discontinue maintaining the fence in the survey taken last winter. He believe the Assoc. has sufficient funds to maintain the fence during 2006 because we will receive some income from the sale of Lot 69 and we will not incur the budgeted $1250 expense to support the sale. The members who signed the petition believe that the survey conducted last year does not reflect the current sentiment in the community regarding the fence. He stated that the petition does not in anyway express opinion as to what the final disposition of the fence should be. It just says to preserve the status quo now, and take another look at it next year. A motion was made and seconded to adopt the Fence Petition and review the fence plan next year. Motion passed by unanimous consent.
John Yencha:
John objected that there was no option in the survey to remove the entire fence. The Options were to maintain all of the fence or to remove the interior fence. He felt that this was not fair to the interior lot owners. He requested that we take no action to remove fencing this year and that we have another survey that looks at all options next year.
John Yencha Shirley Carestia, and others:
Several members objected to any investments that served as an upgrade to the docks. There was an extended discussion on the difference between an upgrade and a cost effective decision on materials that trades off investment cost with maintenance and life. There was also a discussion on potentially charging non-waterfront owners additional costs to maintain the docks in the belief that waterfront owners did not benefit from them. The conclusion was that the board would ensure there would not be any upgrade to the docks without another discussion but that a decision on materials was not an upgrade. The selection of material replacement and timing of the replacement would be driven by long term cost effectiveness. Further, any decision to charge members differently for dock maintenance would require a vote of the entire membership, essentially a covenant change. There was not a commitment by the Board to sponsor that covenant change.
Madine Williams of Lot 70 asked why their boat slip was moved. Bart Cameron explained the slips were not reassigned, but there had been confusion regarding lot numbers and slip numbers. That difference has been corrected and the official assignments are posted on the web site. The Williams were encouraged to make a formal request to the property manager who is responsible for slip assignments.
Respectfully submitted,
Katherine Goldbeck, Secretary