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TARA WOODS PROPERTY OWNERS ASSOCIATION
ANNUAL MEETING
The annual meeting was called to order at 10:05 a.m. by Dick Lear TWPOA President. Mr. Lear welcomed everyone to the meeting and thanked the Hospitality Committee for preparing the refreshments for the meeting. He informed everyone that this would be an information meeting and not a business meeting. The purpose of the annual meeting is to inform the Association about what has transpired over the last year, present our operating budget and plans for the coming year.
He indicated to everyone that during the last year the most talked about and hotly debated issue has been the TWPOA Covenants and whether or not short-term rentals were permitted under those Covenants. He informed everyone that the board is not prepared to address the short-term rentals situation at this time. He clearly stated this issue has not been resolved and the board is committed to work with this issue very diligently over the next several months to resolve this issue. Mr. Lear has set a personal goal to have this situation resolved by Labor Day. He stated that he is very concern with the division that is among some of the Tara Woods Community owners. He feels a lot of this division has been caused by speculations, fault information, accusations, and inaccurate data. He hopes the information given today will dispelled some of the misinformation that has been going around. Mr. Lear is requesting that the short-term rental situation be tabled at this meeting. The Special Board Meeting will be June 4th at 7:00 p.m. The board wants input and ideas from the Association. Anyone who wants to speak will have 5 minutes. He requested a hard copy for the board of any handouts. The Special Association Meeting will be July 13th 10:00 a.m. The board will present a proposal/plan for the Association’s review and comments. Both meetings will be held Elk Creek Baptist Church.
Mr. Lear told the Association that good communication is one of the best ways to resolve difference. He announced that as of Friday, May 17, 2001 the new Tara Woods Website is up and on line with the help of Steve Leach. He indicated the site is still under construction. The web editor is Maryhelen Perrigo and Steve Leach is our Webmaster. Any information should be coordinated with Mrs. Perrigo. The Tara Woods website URL is HTTP://HOME.NTELOS.NET/~TWPOA. TWPOA meeting dates, approved minutes, pictures, TWPOA activities are some of the items that will be available on the website.
Mr. Lear informed the Association of the dates and times of the TWPOA board meetings and all minutes would be distributed electronically to the membership after they have been reviewed and approved by the board. He informed the board again that the draft minutes they receive to review are not to be shared with anyone until they have been approved. Mr. Lear stated that the distribution of the minutes is another way of trying to improve our communications within the community.
Mr. Lear announced to the Association that the new 2002 Tara Woods Directory were available. He thanked Mr. Peck for putting this directory together.
NEW OFFICERS AND BOARD OF DIRECTORS:
Dick Lear President
Nell West Vice-President
Art Goldbeck Treasurer
Bonni Melton Secretary
Bill Riggs Director
Maryhelen Perrigo Director
Jim Holland Director
Jim Duke Director
Larry Katz Director (not present)
Mr. Lear asks the Association to pick up the cameo sheets on the back table with a short description of each Board member. He feels the brief description would let everyone know who we (the board) are. Also available were a list of the Board members with addresses, telephone numbers and their term of expiration.
TREASURER’S REPORT:
Mr. Goldbeck presented to the Association the approved 2002-2003 Budget. After a lengthy discussion regarding the “Unallocated Reserve” line, Mr. Lear suggested that Mr. Goldbeck itemize this category for a better account of spending the money. It was indicated that the membership should see the list and cost of the plans and programs designated for the unallocated funds.
PROPERTY MANAGER’S REPORT:
Mr. Jack Dingee presented the Property Manager’s Report. He reviewed with the Association of work that has been done within the community. He indicated that the security light at Tara Circle has been replaced; the electric gate at the pavilion has been repaired, and all but two (2) fence rails have been replaced. He also informed everyone that Jim Peck, Chairman of the Waterways Committee will now control the gate keys. Mr. Dingee gave his report on the work that Mr. Duke had done at the boat dock. The bracing of the dock was Phase I of this project. He indicated that there is more work to do to insure safety for everyone. Phase II of the work would be to repair the walkway of the boat dock. This work would consist of reversing salvageable boards and replacing those found to be useless, also replacing nails with screw along the walkway surface with pressure washing to follow. The final phase to this program would be to apply a heavy coat of primer and some form of sand-based paint to insure a smooth walking surface.
In doing this work he suggested a “TWPOA Workday” with a picnic to follow. He asked members of the community to call and discuss this project of they are interest. He indicated if there were no interest, the work would be completed through the contracted-out method.
A member from the community asked about the beach area. Mr. Lear directed Mr. Dingee to come up with a plan to present to the board in cleaning up the beach area. This plan could include cleaning out the weeds and bringing in a couple truckloads of sand.
Mr. Dingee indicated that he would talk with Mr. Harlow to mulch and trim the pine trees and bushes at the Tara Woods entrance and at the 3 streets in the sub-division.
COMMITTEE UPDATES:
Planning and Programming Committee chaired by Bill Cook. Mr. Cook updated the Association in what the committee would like to do to enhance the Tara Woods Community. Some of these plans are: smaller version of the “Tara Woods” signs at the 3 streets in the sub-division; repair to boat slips; dredging; beach area; storage cabinet at pavilion; “no wake zone” buoys; fence; management company. Mr. Lear requested that we would take Mr. Cook’s report to use as a starting point for improving the Tara Woods Community.
Architectural Review, Evaluation and Environmental Committee chaired by Dick Dickens. Mr. Dickens updated the Association on Lots that have submitted plans to build:
Lot 75 Roof on existing Boat Dock
Lot 49 Boat Dock
Lot 17 Gazebo (submitted photos)
Lot 45 Building bridge from lot to island (plans pending)
Lot 70 Applied for building permit April 2001- is now requesting a
5-month extension to finish his house.
Some members expressed their opinion that we should hold to the covenant
regarding his request.
Waterways, Shorelines, Safety and Environmental Committee chaired by Jim Peck. Mr. Peck reported to the Association items his committee addressed: “No Wake” buoys in the other coves in Tara Woods; beach area; gate at the pavilion; numbering of the boat slips. Mr. Lear informed the Association that Mr. Peck would now handle the assigning of boat slips.
Hospitality Committee chaired by Donna Hoskins. Mrs. Hoskins committee furnished the refreshment for the Annual Meeting. She introduced Shirley Carestia as Chairperson for the July 4th Parade. The committee recommended giving “house warming” baskets for new homeowners. The “Sunshine Committee” will coincide with the Website. Mrs. Hoskins indicated that the community is all part of the “Sunshine Committee”.
Tara Wood Home Page chaired by Maryhelen Perrigo. Mrs. Perrigo indicated again that the home page is up and running. She reported that the covenants/by-laws, minutes of the last board meeting are on the site. An activity page, pictures, items for sale, etc. will also be included. Steve Leach gave instruction on how to get into the Website. Mr. Lear asked that all items be sent to Mrs. Perrigo for the Website.
Election Committee chaired by Bonni Melton. Mrs. Melton updated the Association with the procedures that was conducted for the 2002 Election including the “tying” issue that was involved with this election. Peggy Peck, Past Chairperson of the committee also gave a more detailed report of how her committee counted the ballots. Mr. Lear indicated that the board would be addressing the “tying” issue in the future. Mr. Lear also suggested that for the next election a brief description of each candidate would be appropriate so the Association would know something about each person on the ballot.
Community Activities:
Mr. Lear recognized past Board Members. He presented each with a small token of appreciation for all their work they have done for Tara Woods. They are: Jim Peck, George Dillon, Peggy Peck, Gerald Hoskins, Bill Cook, and Shirley Jones.
Meeting adjourned at 12:20 p.m.
Respectfully Submitted,
Bonni Melton APPROVED:
Secretary
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Richard Lear, President DATE