Home

Back to Meeting Minutes

Tara Woods Property Owners Association

Special Meeting

July 18, 2004

Lake Anna Rescue Squad Building (Bumpass)

The Tara Woods Property Owners Association held a special meeting on July 18, 2004 at the Lake Anna Rescue Squad at 1:30 P.M.  Board members present:  Mike Mann, Bill Poggi, Maryhelen Perrigo, Bart Cameron, Dave Melton, Jim Duke, and Jim Holland.

Minutes:

Mike Mann called the meeting to order stating that the meeting has one purpose – to record the vote on amendments to the covenants.  He announced that our by-laws require a quorum of 10 percent of the membership and that the quorum has been achieved by a significant margin.   For example, there were over 33 proxies.

There are a total of 77 voting lots.  However, lots 67, 68, and 69 have not paid the dues, leaving 74 lots authorized to vote.  At two votes per lot, it will take 75 votes to achieve a majority of the association.

The board members present conducted the vote tally.  Items 1 through 4 did not receive a vote of the majority of the association and did not pass.  The remaining items did receive the requisite majority of the association.  Bart Cameron kept a separate hand tally to verify the accuracy of the tally:

The meeting was adjourned.

Respectfully Submitted,

Maryhelen Perrigo

Secretary

                                                                                     Signature obtained____________

TARA WOODS PROPERTY OWNERS ASSOCIATION

Tara Woods Property Owners Association

Annual Meeting

May 15, 2004

Lake Anna Rescue Squad Building (Bumpass)

Directors present were Mike Mann (President), Larry Katz (Vice President), Maryhelen Perrigo (Secretary), Jim Duke, Al Gam, and Jim Holland.  Bill Poggi and Dave Melton were not present.

MINUTES

Mike Mann opened the meeting.  He introduced the 3 new board members Al Gam, Bill Poggi, and himself.  He also noted that we have six new members to TWPOA: Donna Ketchum (lot 78), William and Mary Pat Baker (lot 65), Gerald and Christine Despain (lot 45), Scott Perkins and Donna Bobbish (lot 40), Ron Newbauer (lot 29), Jim and Jill Foster (lot 2). 

Mike presented the departing members with gift certificates.  Departing members are Art Goldbeck, Dick Lear, and Nell West.

AGENDA

Mike introduced the agenda and Al Gam motioned to approve the agenda.  Larry Katz seconded the motion and it was approved unanimously.

KEY FUTURE EVENTS

The next board meeting will be at the Elk Creek Baptist Church on June 6^th at 1:30 PM.  The 4^th of July parade and picnic will be held on July 3^rd.  The annual picnic is August 28^th.  The Election Committee will meet on April 16, 2005 to count next year’s ballot.  The newsletters are planned for July, September, and December.

COMMENTS BY PROPERTY OWNERS

Doug Ward addressed issues regarding post-construction improvements that need to be submitted for approval, vegetation that blocks neighboring property owners’ views, and improvements to common boat slips.

BUDGET

Maryhelen Perrigo made the budget presentation for Bill Poggi.

For the year ending December 2003 we took in $2,632.09 more than we spent, but $2,000 of this money is for completion bonds which we anticipate returning.  The total receipts for the year exceeded the planned receipts by about $9,500.  About half was due to a foreclosure and we recouped back dues, interest, lien fees, and mowing.  The other half is from an insurance reimbursement for the gate and the $2,000 completion bonds. 

On disbursements, we spent about $11,800 more than we budgeted.  Almost all of this was due to maintenance costs.  For example, we budgeted $2,000, but spent about $7,500 replacing rails on the fence, $659 on staining the docks, and $4,000 on gate repairs.  However, insurance reimbursed $2,564 for gate damage.

For 2004, we plan to collect about $26,000 and spend about $22,000.

We still have four lots (67, 68, 69, and 45) that have not paid the dues as of the meeting. 

The new treasurer, Bill Poggi, would like to set up a budget committee.  He wants a committee to meet a few times during the year to prepare a spending plan.  Anyone interested should contact Bill.

REPORTS

Property Manager (Donna Hoskins):  The contract for mowing the common area and rights of ways was renewed for 2 years.  Thanks to Howard West for maintaining and issuing gate cards.  The gate is an on-going problem.  A new gate was installed after damage in an accident.  The card reader was also replaced.  Call Donna to make reservations for using the pavilion.  She replaced damaged and missing boat slip numbers.   Donna is resigning as property manager effective at the next board meeting-June 6^th.  There were many expressions of gratitude for all of her hard work and expressions of concern that it will be hard to replace her.

Architecture (Dick Dickens):   Dick talked about how to apply the covenants since we are in the process of re-voting the covenants.  He was advised to apply all existing provisions, including those that are being re-voted.  Dick Dickens indicated that he had a request for a new one-story house that is more than 720 square feet in area (the minimum under the pre-2001 covenants) but less than the 1200 square feet (the limit under the 2001 proposal) and asked if it should be approved.  He was advised that, because the provision that was in the sellers package given to the person at the time he purchased the lot required a 1200 square foot minimum, he should be held to that requirement, at least until after the covenants are re-voted.

Website (Dick Lear):  The website is located at twpoa-va.org and is up and running.  A schedule of events is current.  He is working on some new formats. 

Newsletter (Marie Kleinworth):  Marie asked for email addresses so we can begin sending the newsletter out via the internet and save the postage.  There was a sign up sheet at the entrance to get the newsletter electronically.  Dick Lear will look into setting up a password to our website so that we could post the addresses and contact information in a more easily updatable format while protecting the personal information.

Fourth of July (Bev Duke for Shirley Carestia):  Bev reminded us that the parade and picnic will be held on July 3^rd.  The Lake Anna Rescue Squad will be providing food for us to buy and this works well for them and us.  There are sign up sheets in the back for volunteers.  Bev also talked about pot lucks at the pavilion on June 17, July 22, Sept 9^th.  Bring a dish to share, your own plate and silver ware.

Annual Picnic (Shirley Jones):  The picnic is potluck and will be held August 28^th at 3:00 pm in the pavilion.  Sign up sheets are in the back for volunteers. 

Hospitality (Donna Hoskins):  The new members have all received gift baskets.  There is a door prize for the annual meeting.

COVENANT AMENDMENTS AT ISSUE

Mike Mann said that there are 17 amendments at issue.  At the last board meeting it was decided to revote these 17 amendments.  The meeting on June 6^th will be to finalize what we will send out.  The revote will require a majority of the lot owners in good standing as opposed to a majority of the votes cast. 

COMMENTS BY BOARD DIRECTORS

Jim Holland suggested that the board send out the agenda at least a week prior to a meeting.

Mike Mann promised that the members will see a lot of communication from the board.  He also thanked Carol Filippi, who resigned from the board, for her services.

Maryhelen Perrigo drew her own number for the door prize!  Gerald picked a battery operated lantern that we will use often.

Mike Mann adjourned the meeting.

Submitted by:

Maryhelen Perrigo, Secretary

                                                                                    APPROVED:

                                                                                    ______________________________

                                                                                    Mike Mann, President       (date)

Home