Annual Meeting

May 17, 2008, 10:00 AM

TWPOA Pavilion

Mike Mann, called the meeting to order.

Seven Directors were present: Mike Mann, Dave Bolden, Jack Perrigo, Bart Cameron, Dick Dickens and Jim Holland. John Williams, previously elected to the board in the March 2008 election, has since resigned.

Introduction of Board Members:

Mike Mann introduced the members of the Board and addressed John Williams recent resignation. He indicated that the board will exercise it’s authority to appoint a replacement member. They have invited Mike Miller, who was nominated but not elected, to replace John. He indicated that if Mike does not accept, the board will operate without a replacement as the consensus of the elected members was that a replacement should have at least been nominated by the community. He noted the Secretary’s absence due to family medical reasons and stated that Dave Bolden had agreed to act as Secretary in her absence.

Mike also recognized two new Tara Wood property owners, Debbie and Scott Ray and Joshua and Cherish Dahm and welcomed them to the community.

Mike thanked Betty Jo Spivey and Kathy Goldbeck for preparing food for the meeting and Betty Jo and Maryhelen Perrigo for arriving early and setting up the room.

Approval of Agenda:

A motion was made by Dave Bolden and seconded by Jim Holland to approve the agenda. Passed unanimously.

Approval of Minutes from the April 13, 2008 Board Meeting:

The draft minutes for the April 13 Board meeting were reviewed, however, they will be formally approved at the next board meeting on June 8.

Reports:

Treasurer’s Report:

Jack Perrigo reviewed the Association Budget Report as of April 10, 2008 and answered several questions concerning entries and expenditures. (See attachment A)

A motion was made by Jim Holland and seconded by Dave Bolden to approve the Treasurer’s Report. Passed unanimously.

Property Manager:

Jack Perrigo addressed the need for a new Property Manager. Harmel Sabournis will be leaving the position as of June 30, 2008. He noted that 32 yards of mulch had been placed on the common property as part of the spring rejuvenation effort. He also addressed the need for lot owners to mow to the street – outside the fence. He noted that two letters had been mailed, advising respective owners that their lots required mowing and would be subject to the Association initiating action to have the lots mowed. Finally, he indicated that he would soon be procuring fence rails and posts for the 2008 season. These will be provided to members on an as needed basis to maintain the exterior fencing.

July Fourth Parade and Picnic:

Mary Hellen Perrigo reminded everyone of the Tara Wood community celebration to be held on Saturday, July 5, 2008 coincident with the Lake Anna annual fireworks display. Parade participants are to form up on Perrigo’s lot adjacent to their home at 11:15 am. A picnic will follow the parade at the pavilion.

Newsletter:

Mike Mann discussed the desire to start adding human interest and related articles, such as discussion of local community activities, day trips, resturaunt experiences and the like. Anne will include an article in the upcoming newsletter soliciting this kind of article from the members. Everyone was reminder that inputs for the newsletter are due in to Anne Fernandez by Monday, May 19, 2008. Jim Holland agreed to write an article discussing the proper way to tie boats to the boat docks. David Dumas (lot 69) offered to write an article on the PWC Training Programs offered by LACA who are also sponsoring free seamanship classes at Lake Anna.

Boat Slip Rebuilding/Management Committees Report:

Mike Mann reviewed the process of how we got to where we are today. Based on the TWPOA Boat Slip Management Committee report on January 8 two motions were passed by the Board:

-to build as many additional slips as we can and to put into place an assignment process that results in people that get new slips paying for the cost of construction

-to manage slip assignments in the future based on need

Two working committees were established to implement these decisions.

Dave Bolden reviewed progress to date by the Rebuilding Boat Slip Committee stating that the committee was close to meeting the committee tasking of configuration, slip category development and an accurate site map of our marina. He further stated that boat slip renumbering would occur to eliminate any confusion between lot numbers and slip assignment numbers. Expectation is that this tasking will be completed by the June 8, 2008 meeting.

Mike Mann reviewed the options being considered for management of the new marina configuration once the rebuilding was completed. The objective is to ensure everyone entitled to a slip assignment has a useable slip that is appropriate for their boat and that such assignments will not infringe or block accessibility of other slip designees. The Committee will report their recommendations at that June 8 meeting.

Boating Requirement Classes:

Dave Bolden addressed the new Virginia Boating Safety Certification requirement for all watercraft operators to have completed a Boating Safety Course and be certified. The new law went into effect July 1, 2007 and will be in force beginning July 1, 2009 for PWC operators 20 years of age or younger. The remainder of the implementation will be phased in based on age. All operators will be required to be certified by July 1, 2016. (see attachment B)

Comments by the Membership:

Betty Jo Spivey indicated she would like to get establish a date for the fall potluck dinner, similar to the one done last year. There was general consensus that this should be added to the Association calendar. There was also a discussion of moving the annual picnic to coincide with the annual meeting. However there was no conclusion to this discussion since the annual meeting is already underway.

David Dumas (lot 69) questioned the need to install cleats for his slip. Jack Perrigo explained that the Board would provide the approved cleats, at a cost to the member of $20 each, and that he would install them. David Dumas asked why he should pay for the cleats if he could potentially be moved to a different slip in the future. The conclusion of the discussion was that the current position of the Board is that a specific type of cleat is required, and that the cost of the cleat is the responsibility of the member assigned to the slip. If the board subsequently changes the management approach they will have to address the cleat payment approach as part of that decision process.

Comments by the Board:

Jack Perrigo recognized Dick Lear’s outstanding efforts as our Web Master. He also indicated a greater effort to move more to the electronic dissemination of information within the community.

Jack also noted that the annual POAVA (Association of Homeowner’s Associations) open meeting is scheduled for May 31 at the Tanyard Golf Club in Louisa, from 9:00 am to 1:00pm. This particular meeting is open to the public and they generally provide a wealth of information that may be of interest to community members.

Mike Mann reminded everyone of our next meeting, Sunday 8 June, 2008 1:00 pm at the TWPOA pavilion.

A motion was made by Bart Cameron and seconded by Dick Dickens to adjourn the meeting. Passed unanimously.

Respectfully Submitted,

David Bolden, Acting Secretary.