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TARA WOODS PROPERTY OWNERS ASSOCIATION

Annual Meeting

May 16, 2009, 10:00 AM

TWPOA Pavilion

Mike Mann called the meeting to order.

Six Directors were present:  Mike Mann, Donna Bobbish, Jack Perrigo, Dave Bolden, Bart Cameron and Jim Holland. Russ Smith and Cherish Dahm were absent.  No proxies were received: 

Continuing on as President, Mike Mann introduced the newly elected Board of Directors.

Mike then acknowledged three new property owners as new members to the Association since the last annual meeting.

            Jennifer and Randy Dominick,   39 Scarlet O’Hara Court (Lot 51)

            Mary Margaret & Terry Morin,   139 Rhett Butler Drive (Lot 17)

            Carol & John Losinski,   990 Carrs Bridge Road (Lot 4) 

Approval of Agenda:

A motion was made by Mike Mann to approve the agenda.  Motion passed unanimously. 

Review Minutes from the April 5, 2009 Board Meeting:

Mike Mann  reviewed the April 5, 2009 Minutes, which will be  approved at the June 14, 2009 meeting.

Annual Budget Summary:  Treasurer’s Report:  Jack Perrigo reviewed the Association Budget Report as of May 3, 2009.  The dues collected were $27,380 with 4 member’s dues still unpaid.  Official notification of delinquent dues payment has been sent to the appropriate property owners with a advisory that action will be taken to place liens on their property should the dues not be received in thirty days.  Jack also stated that he had expended $7504.11 of the $7600 boat slip reconfiguration budget and did not expect any additional expenditures.  He added that a separate account summary line, 64 “Boat Slip Fund”, had been established in the Budget to track the marina reconfiguration and management expenses. (See Attachment A) and the offsetting revenues, including the $1300 collected from the assignment of two slips at the first auction.  Jack also presented signed copies of the Audit Report for Calendar Year 2008 dated April 30, 2009 and signed by Jim Duke and Dick Lear (Attachment B).

Reports:

Property Manager:  Jack Perrigo stated this year’s fence material had not been purchased yet.  He will conduct a physical survey to determine the requirements by lot.  He will implement a new approach this year by providing the lot owners with the required number of posts and rails, based on the survey.   The owners will have thirty days to install the fence material after which a contractor would be hired to install the fence material at owner’s expense.  Jack stated that after this he believed this year’s purchase of fence material will complete the installation of pressure treated material and that he anticipated a lower cost in fence maintenance for future years resulting in the reduction of the annual dues.

July Fourth Parade and Picnic:  Nancy Lear and Maryhelen Perrigo announced that the theme for the Tara Woods July 4^th Parade and Picnic would be “This is Our America”.  They also indicated that the committee would provide all the food this year, including desserts.  More details will be provided at the June 14, 2009 Board meeting.  The Treasure proposed that the funding for the Annual Picnic and the 4^th of July Picnic be merged as one event/budget item.  All agreed.

Review History of the Marina Reconfiguration:  Mike Mann reviewed the history of the Marina Reconfiguration.  The problem started with the Developer and the fact that slip commitments exceeded the number of fully useable slips.  Mike Mann presented a Power Point presentation at the January 8, 2008 Board meeting that proposed several options to increase the number of slips available at the marine.  At the time, the Board reviewed the proposal and decided to create a comprehensive reconfiguration plan that would provide a net gain of six new slips while doing away with the two slips that were determined to be non-usable.  Two committees were formed, the Boat Slip Reconfiguration Committee and the Boat Slip Management Committee.  The Committees were tasked to develop the detailed plans for the reconfiguration and to development a management plan to ensure and equitable assignment of the new slips as well as a continuing plan to manage this valuable Association asset to the benefit of the entire Tara Woods community.  Progress at times was slow, but successful.  After approximately eighteen months and a $7600 investment the original commitment for useable boat slips will be realized. 

Summary Status of the Marina Reconfiguration construction:  Jack Perrigo stated that the marina reconfiguration was nearing completion.  All the pilings had been set and the old ones removed. Jack noted that he, Dick Lear and Maryhelen had framed the new deck areas and was preparing to install the decking this week.  He further commented that he has been able to progress with the reconfiguration work without closing the marina.  Jack anticipates the new slips will be fully usable by 29 May.

Boat Slip Management Committee Charter and Results of First Auction:  Dave Bolden noted that the Charter for the Boat Slip Management Committee had been posted on the website.  He also stated that  the results of the 1^st auction for the newly created boat slips had been successful, but somewhat disappointing., The auction 0f 2 of the 6 new slips netted the Association $1300.  The next auction would be held at1100 am on Sunday, June 14, 2009, immediately preceding the June Board meeting   He indicated that the slips available for the June auction had been posted on the website and announced by e-mail.  He also commented that the number of people bidding did not reflect the number of people that had previously indicated a desire for an opportunity to acquire a better boat slip.  Dick Lear inquired why the Category III slips had a minimum bid of $100.  Mike Mann responded that in time there will likely be some open Category III slips and that they could be used other assignments that would be in the interest of the Association.  A clear definition of the future use of any excess slips has not been established by the Boat Slip Management Committee.

Comments by the Membership:  None

Comments by the Board:  Dave Bolden noted that the procedures recently established for boat slip assignment should be incorporated into the “Seller’s Package”.  Jack Perrigo indicated he had updated the “Seller’s Package” to cover this requirement.  Donna Bobbish volunteered to review the wording in the package from a legal perspective.

Mike Mann reminded everyone of our next meeting, Sunday, June 14, 2009, 12:00 am at the pavilion.

            A motion was made by Mike Mann and seconded by Dave Bolden to adjourn the meeting.  Motion passed unanimously.